Grant Officer
University of Colorado - Boulder, CO

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Enjoy a career with purpose. As the flagship university of the state of Colorado, CU-Boulder is a dynamic community of scholars and learners with a proud tradition of research and academic excellence. As a Tier One research institution, CU-Boulder’s research encompasses thousands of scholarly, scientific and creative endeavors at any given time, resulting in new knowledge, technologies and creative work that advance the economy, culture and health of Colorado, the nation and the world. The University’s Office of Contracts and Grants ( OCG ) is responsible for the negotiation and acceptance of all externally funded sponsored research on the CU-Boulder campus. Sponsored research administration includes verification and documentation of compliance with a very large array of federal and non-federal regulations as well as with terms and conditions of other sponsored contracts and related agreements. OCG’s Compliance Team is responsible for understanding the regulatory obligations we must follow, for developing policies and procedures to address them, and then ensuring they are implemented, monitored, and completed.

If you are looking for a challenging and rewarding career path in public service with tremendous responsibilities and opportunities for professional growth, we invite you to apply for a position with the Office of Contracts & Grants. OCG offers rich opportunities for career development and growth in the field of contracting and research administration. If you are a critical thinker with excellent oral and written communication and negotiation skills, are detail oriented, like to take initiative and you enjoy responsibility and challenge, apply to serve as a Compliance Officer at CU-Boulder!

The OCG position of Grant Officer is responsible for protecting University interests relating to the business of university research by 1) reviewing proposal guidelines to identify potential issues with prospective awards; 2) reviewing and negotiating the terms and conditions of grants and agreements with external sponsors (e.g. federal agencies, industry, universities and foundations) to ensure compliance with Federal and State regulations and University Policy; 3) providing administrative oversight of grants and agreements; 4) enforcing University policy and procedures; 5) addressing compliance issues; and 6) resolving legal, administrative and financial problems during the life of an award.

The expertise provided by the Grant Officer includes a) an ability to interpret and apply a knowledge of federal regulations, state statute, University policy, and project requirements; b) an understanding of the administrative processes and procedures for grants and agreements, both inside and outside the University; c) an ability to help investigators navigate these processes; d) an ability to assess the legal, administrative, and financial risks associated with pre-award spending and recommend the establishment of pre-award spending accounts; e) an ability to guide investigators and other University personnel through business decisions related to managing their awards, f) an ability to monitor the expenditure of funds in support of sponsored projects; and g) an ability to represent the University to external sponsors and provide liaison with internal departments, (e.g. Sponsored Projects Accounting, Technology Transfer, University Counsel, Risk Management).

Job Responsibilities
This position is charged with facilitating the management of sponsored projects on behalf of University faculty, staff, and students, while protecting the legal and business interests of the University. The Grant Officer will represent the University and work directly with sponsors: federal and state agencies, businesses, foundations, and other universities.
Develop a knowledge base of terms and conditions of incoming grant awards, cooperative agreements, subrecipient agreements, and modifications in order to assume responsibility for reviewing and interpret these terms and conditions at award receipt and during award management. Acceptance of awards is contingent upon University’s ability to comply with the terms and conditions of the award. If unacceptable, an exceptions letter will be drafted by the Grant Officer to form the basis to negotiate the problematic terms and conditions with the sponsor. The exceptions letter will be reviewed by the Grants Work Leader or Supervisor before submission to the sponsor.
Percentage of time 35

Process incoming grants and cooperative agreements, subrecipient agreements, and modifications. Processing includes reviewing the proposed budget in comparison to the awarded funds and, if necessary, adjusting the budget line items or collecting a revised budget, entering award and compliance data into the OCG database, collecting and compiling appropriate compliance documentation, and building the uniformly organized project file that will route to the responsible personnel in OCG and Sponsored Projects Accounting ( SPA );
Percentage of time 35

Develop an understanding of the legal and administrative requirements of grants, cooperative agreements, and subrecipient agreements for the life of the award, including the administration of the University’s Organizational Prior Approval System for pre-award spending, budget deviations, and other unanticipated expenditures in order to assume independent award management responsibility. Grants management also includes the review of exceptions to the Cost Accounting Standards and the preparation and submission of formal requests for budget revisions, budget carryforward, PI transfers, no-cost extensions and all other administrative changes to the sponsored award.
The Grant Officer is responsible for a specific set of University clients including a variety of institutes, schools, and academic departments. The Grant Officer is responsible for researching and responding to inquiries from investigators, department administrators, University officers, and colleague departments. The Grant Officer collaborates with other campus departments and external sponsors to address issues and solve problems.
Strong team work skills are required to assure cross-training and coverage within the OCG Grants Team. This position requires organization, attention to detail, and the ability to deal with competing priorities.
Percentage of time 30

Salary and Benefits:
$41,000-$51,000 annually, depending on experience.

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment, learn more about the University of Colorado Boulder .

The University of Colorado is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy), disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Boulder Campus Title IX Coordinator by calling 303-492-2127 or to the Office of Civil Rights at

In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at or (303) 492-6475.

Important Notes:
Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. There may be questions at the end of this application related to these qualifications and competencies; your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process.

The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check and excluded parties list system check, and when appropriate, a financial and/or motor vehicle history. Further, all employees must submit to the self-disclosure requirements outlined in the campus background check policy available at

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

Posting Description

Minimum Qualifications
BA/BS from an accredited college or university required;
1 to 2 Years On the Job Training;
Experience working in a Higher Education setting;
Understanding of Research and Research Administration;
Disciplinary Awareness for Assigned Academic Departments, Centers, and Institutes; Experience with Sponsor Rules, Regulations, Procedures, Culture;
Knowledge of OMB Circulars A-21, A-110, A-133, and Federal Acquisition Regulations ( FAR ), EAR / ITAR Regulations, State Statutes, Policies, Guidelines, University Laws, Policies, Procedures;
Experience working with Electronic Research Administration

Required Competencies/Knowledge, Skills and abilities
Experience working in a fast-paced environment;

Ability to manage time well, to establish priorities, to meet deadlines and to maintain composure and productivity despite frequent interruptions, distractions and competing priorities;

Strong interpersonal and communication skills (verbal, written and listening).

Desired Qualifications
Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Masters degree

Prior research administration experience; demonstrated experience with 1) analyzing information to identify issues, define problems, and formulate resolutions; 2) understanding and communicating the needs, goals, and objectives of clients to sponsors and stakeholders to ensure project success; 3) compliance policies, procedures, laws and regulations; 4) customer service skills in a fast-paced, high-volume, dynamic and intellectually challenging work environment; 5) prioritization of diverse projects and their deadlines; exceptional time management skills; exceptional interpersonal and communication skills.

Special instructions to applicants
Please apply by 5/19/2014

To apply, please submit the following materials to this posting at

1) A cover letter that specifically addresses the job requirements and outlines qualifications
2) A current resume

Please Note: The names, addresses, daytime telephone numbers and e-mail addresses for three professional references will be required before interviewing. The final candidate will be required to provide proof of completed academic degree in the form of a transcript or diploma copy if the candidate will be using a completed academic degree to fulfill a minimum requirement for the position.

If you have difficulties submitting application information, please contact the jobsatcu help desk at: 1-855-216-7740 option 5.

Job posting contact
Boulder Campus HR

Job posting contact telephone

Job posting contact email

Job Posting Number

Quicklink for Posting 80/postings/82037

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