Under supervision, the Grant Procurement Analyst will be responsible for producing the quarterly Fiscal Cost Reports (FCR’s) required by the NYS Office of Homeland Security. Ensure full federal reimbursement by accurately recording all grant-related OTPS expenditures with regard to the grant project I.D. #, item description, purchase order date, vendor name, date item was received , individual voucher amounts, and check dates per fiscal year quarter, as well as any other requirements that may be imposed through the NYS Office of Homeland Security. Maintain excel spreadsheets, quantitative reports, and databases as resources to provide required data. Execute final stage of procurement for grant-funded purchases, performing payment invoices and expense reimbursements for grant-related training and travel expenditures as well as grant related goods and services. Ensure all such expenditures are paid according to established city and federal guidelines and are fully recorded in the event of audit by oversight agencies. Assist the Grant Tracking System (GTS) Administrator in maintaining the GTS, the citywide database of all federally funded assets. Confirm integrity of new entries and supply financial data for each record as required. Consult grant project managers as required.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
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New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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