Grants Administrator (Transportation Department)
King County - Seattle, WA

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Job Summary
This position is part of a team that provides professional-level administration of the Department of Transportation’s grants, with a high level of independence. Most of our grants provide funding for complex capital transportation projects, primarily for our Transit Division. The responsibilities of all Grants Administrators on the team include leading and administering a full range of grant activities including planning/programming, acquisition, development, management, reporting, and financial administration of Federal DOT grants. These duties include serving as a County representative with grantor and regional planning agencies. Our grant administrators work closely with project managers in our Divisions and their various sections and work groups to monitor project progress, provide advice and guidance, and develop grant reports.

About King County
With about 2 million residents, King County ranks number one in population in the State and is the 14th most populous county in the nation. The County is the financial, economic and industrial center of the Pacific Northwest region. Major business and employers in the region include: Starbucks, The Boeing Company, Microsoft, University of Washington, Paccar, Amazon, King County and the City of Seattle. King County excels in livability with a wide range of housing options, outstanding educational institutions, and top-rated health care systems and facilities.

King County Department of Transportation
King County’s Department of Transportation is a leader in this nation’s public transportation industry. KCDOT is composed of the Metro Transit, Road Services, Fleet Administration, King County Airport, and Marine Divisions. KCDOT provides safe and secure, sustainable, cost effective services that focus on the transportation needs of our customers. Transportation plays a key role in the economic vitality of the region and ensures that county provides safe and efficient service to all residents as required by its “Fair and Just” principle. The department’s current biennial operating budget for 2013/2014 is nearly $2 billion and the current 6-year capital improvement programs budget is $1.2 billion. The Department of Transportation is King County’s largest operating department, with approximately 4,580 employees.

Great Location
The Transportation Department's central offices are located in Seattle's historic Pioneer Square district, in easy walking distance to the pier on Elliott Bay, close to popular urban residential neighborhoods, near regional bus lines and LINK Light Rail, and right next door to the Sounder (commuter train) Station.

Competitive Benefits
King County provides our employees with a free transportation pass (good on most transit systems throughout the Puget Sound region). We offer a benefits package that includes competitive medical, dental and vision benefits for the whole family, including domestic partners, competitive vacation, sick, holiday and executive leave plans, and participation in the State’s Public Employees Retirement Plan (PERS), as well as the option of participating in the County’s deferred compensation plan (a 457 plan).

Who May Apply

This position is open to the general public and all King County employees.

Work Schedule

The position’s base work schedule is 40 hours per week, Monday through Friday; alternative work schedules may be considered. This position is exempt from the provisions of the Fair Labor Standards Act, and is therefore not eligible for overtime pay.

Forms and Materials Required
An online employment application, completed at , with employment history going back at least ten years if you have ten years of employment (or more to include all relevant experience), and a resume. A cover letter is not required but may be included if the applicant wishes to do so. Please see application instructions at the end of this posting for more details.

If you have questions regarding this announcement, please contact Senior Human Resources Analyst Ralph Cady at or 206-477-5998.

Job Duties:
  • Work closely with division management on major grant program development; prepare, review and monitor major grant program submittals, project amendments and project budget changes/corrections; review grant program regulations and guidelines and department-adopted budgets to identify projects that match the requirements for available grant programs; and assist in application, amendment and revision processes for assigned Federal and State grants. Conduct grant research and monitor grant agencies. Train department/division staff and clients in policies, procedures, changing laws and new concepts.
  • Act as agency’s liaison with federal and state grant agencies concerning legal and procedural requirements for grant development, grant reporting, financial administration, project management oversight and audit. Negotiate agreements and amendments with grantor agencies; administer the process of preparing and submitting drawdown reimbursement requests; review and monitor project budgets; coordinate with Finance Division; prepare financial status reports to management.
  • Develop internal guidelines and deadlines for department management and staff to meet grant program schedules; identify potential partners, negotiate partnering agreements, and coordinate application development including drafting and reviewing applications; work with project managers to monitor sub-recipients of grant funding.
  • Provide analysis and recommendations to senior management regarding issues relating to strategic investment in the regional area/system; serve as County liaison with grantor agencies and advocate for the County position on issues involving grant programs and agency requirements; represent the County at county, regional and sub-area forums; and provide interpretation of Federal, State and County rules and regulations, including pertinent factors such as costs, environmental review, contracting, procurement, right-of-way acquisition, and structuring of project partnerships on grant-funded projects.
  • Participate and provide leadership on grant-funded project teams; analyze and track existing projects and project budgets to determine priorities for amendments and revisions; implement strategies to secure project funding through grant amendments and revisions; advise department management, budget staff and project managers on information requirements for successful obligation of grant funds. Collect, retrieve and tabulate financial information. Assist in the development and installation of accounting systems. Provide auditors with requested financial information and documentation.
  • Know enough about the work of the entire grant management team to be able to fill in for any team member on a short-term basis.
  • Perform other related duties as assigned.

Experience, Qualifications, Knowledge, Skills:

Minimum Qualifications
  • A bachelor’s or master’s degree in public administration, finance, accounting or a related field, or equivalent combination of education and experience
  • Three years’ experience dedicated primarily to administration of large, complex grants, at least some of which were capital transportation grants (the most competitive candidates will have a minimum of five years progressively responsible grants management experience, with at least two or three being in managing or acquiring capital transportation grants.)
  • Skill and experience in accounting principles and practices, financial management and reporting, and audit preparation, preferably including the application of governmental accounting and audit techniques
  • Advanced Excel skills, proficient Word skills and basic skill in use of Access or similar relational database software
  • Knowledge of Federal, State and local grant regulations/guidelines and laws, such as FAR (Federal Acquisition Regulations), RCW (Revised Code of Washington) and WAC (Washington Administrative Code)
  • Skill in analyzing and evaluating grant applications and proposed agreements
  • Excellent oral and written communication skills, including ability to respond to technical inquiries and effectively articulate and present county positions in regional and county-wide forums
  • Strong teamwork and interpersonal skills to work cooperatively with a diverse group of employees
  • Possession of or the ability to obtain a GMC (Grants Management Certificate) within two years of appointment
Desired Qualifications
  • Experience in governmental and/or non-profit accounting and finance
  • Technical writing and proofreading skills, including ability to draft grant and contract language
  • Project management, project scheduling and negotiation skills
  • Experience using a large financial system; knowledge of King County’s Oracle EBS financial system
  • Knowledge of King County programs, policies, practices, requirements and funding sources (such as the Federal Transit Administration)

Supplemental Information:

Application Process
Applicants should complete the online application, which includes the Supplemental Questions, and attach or paste in your resume and optional cover letter. NOTE: Please answer ALL questions in the online employment application itself, with each of your jobs listed (listing each position for each employer separately), duties explained, reasons for leaving, salary, etc. Your job history in the employment application should go back ten years (if you have ten years of employment). Earlier jobs should be included if they are relevant in some way to this job. If you have questions about this, please contact Ralph Cady as stated above. Applicants who are unable to apply online should follow the instructions under Tips On Applying at . If you need an accommodation in the recruitment process or an alternate format of this announcement, please inquire directly with the Human Resources contact for this job announcement, Ralph Cady, at 206-263-4782 or

Selection Process
Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews and possibly a written exercise. Reference checks will be conducted before hire.

King County’s Department of Transportation is committed to promoting equal employment opportunity, affirmative action and diversity in the workplace.

Union Membership
The position is represented by Professional and Technical Employees Local 17, Professional and Technical – Department of Transportation bargaining unit.

Class Code: 2216300

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King County provides regional services to over 1.9 million residents including more than 340,000 people living in unincorporated areas....