Grants Administrator
Columbia University - New York, NY

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7544- PSY Psychiatry


Medical Center

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Job Family

General Administration

Salary Grade

Officer 104

Salary Range

Commensurate with experience

Advertised Summary Job Description

The Grants Administrator will function as a grants assistant and work under the direction and supervision of the Divisional Administrator. This individual will be able to work with increasing independence as the position responsibilities are learned. Responsibilities include: Pre-Award 40% Preparing budgets and budget justifications for grant (federal, state, and private foundation) submissions: good matha and editing skills needed. Managing receipt of all grant application components (e.g., biosketches, letters of support, subcontracts, science documents). Compiling and formatting applications to meet details of sponsor specifications. Maintaining organized electronic files of grant application components. Effectively communicates with PI's, co-inverstigators, consultants, grants offices, etc. to ensure review of all components in a timely manner for meeting submission deadlines. Keeping PI's and other divisional staff apprised of updated institutional, PHS, or foundation regulations. Able to work in a team environment for efficient processing of grant applications. Post Award 20% Assisting PI's in preparation and efficient submission of progress reports, "just-in-time" requests, and no cost extensions including budget preparation, collection of "other supprt" documents, biosketches, etc. Keeping organized electronic files of post award documents. Assuring timely submisison of reports to Columbia grants offices. Human Resources/Payroll 20% Assisting investigators in preparing postings for new and replacement job positions and subsequent paperwork for hiring/termination. Working with prospective visiting professors, fellows, and staff associates as well as Faculty/Immigration Affairs Offices to process needed paperwork for visas. Processing of faculty appointments and promotions. Other Duties 20% Maintaining organized files of investigator and staff FCOI and CITI certificates. Assisting with preparation of annual divisional reports. Organizing meetings, conference calls. Other duties, as needed (e.g., payroll).

Minimum Qualifications for Grade Applicant MUST meet these minimum qualifications to be considered an applicant

Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.

Additional Position-Specific Minimum Qualifications Applicant MUST meet these minimum qualifications to be considered an applicant

Proficiency in Microsoft Office, specially Word and Excel required. Detail oriented with strong interpersonal, organizational, and writing skills. Ability to meet deadlines and handle multiple projects simultaneously. Ability to anticipate, problem solve, and implement systems that contribute to an efficient working environment.

Preferred Qualifications

Minimum 2 years related experience in administrative role in a healthcare/research environment.

Special Instructions

Special Indications This position works with:
There are no special indications for this position

HIPAA Compliance training required


Participation in Medical Surveillance required


What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date


Requisition Close Date

Open Until Filled

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EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

About this company
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Founded in 1922, Columbia University's Mailman School of Public Health pursues an agenda of research, education, and service to address the...