The Grants Assistant will be responsible for reviewing invoices and purchase orders of grant funded items from various vendors submitted by Fiscal services to ensure its adherence to grants contract and guidelines for procurement. Advise Fiscal Services and various Project Managers of necessary budget modifications to ensure that needed funds are allocated to ensure proper claiming and procurement of grant items purchases (OTPS) and Personnel Services expenses. Ensure that all approved budget medications are properly reflected in the Fiscal Cost and personnel Services reports; update Fiscal Cost Report (FCRs) to reflect approved budget modifications. Review statistical and budgetary data submitted by Fiscal Services to ensure proper OTPS expenditure to be claimed under Federal grants. Prepare monthly Fiscal Summary Report and quarterly Fiscal Cost Reports to be distributed to senior management and oversight agencies. Provide training and assistance to new staff regarding agency’s policies and procedures related to federal governing programs. Coordinate the data collection for all DHS related grants for Personal Services (PS) and Other Than Personal Services (OTPS).
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
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9 Metrotech Center, Brooklyn, NY
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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