Grants Manager (Professional Education)
Joslin Diabetes Center - Boston, MA

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The Grants Manager (GM),Professional Education initiates and directs the development, preparation and submission of educational proposals, activity budgets, and educational grant request applications directed to commercial and non-commercial funding sources in the US and Internationally.

The GM is the lead for proposal development, including coordinating course directors, faculty planners, moderating planning discussions, directing proceedings, and creating actionable timelines driving the proposal development process. The GM directs the search for applicable funding sources and topics and drives the process of determining timing, content and scope of grant submission. The GM directs and/or performs the continuous investigation of funding sources. The GM is responsible for setting and/or maintaining processes to track all grant request documentation, including but not limited to, identifying proper funding sources relevant to particular topics identified based on gaps and needs among healthcare providers in the area of diabetes, its complications and comorbidities and cardiometabolic health, managing web form applications and submissions, associated approvals/declines, distribution and review of CME contracts/LOAs, post-event reconciliation, and the overall Joslin CME Program master files for accreditation preservation.

GM has direct overall responsibility for the quality, quantity, efficacy and ultimate acceptance of grant funding requests and the process for improvement and continuous growth and strategy for projects proposed, potential partnerships and funding.

  • Directly manages proposal development, including idea and concept generation, collecting input for clinical needs assessment, learning objectives and clinical gaps and educational methodologies to close gaps
  • Responsible for final edit and quality check of proposals for inclusion of highest quality and impact information and our own outcomes and needs data in the effort to win the grant award
  • Ensures proposal meets guidelines of RFP’s or other request mechanisms or outlines
  • Communicates and coordinates with medical director, director, team members and faculty planners to develop educational proposals that comply with ACCME Level 3 standards
  • Provides structure and support to Faculty in creating proposals, responsible for faculty adherence in proposal development
  • Leads effort in creating detailed activity budgets and providing budget justifications to grantors as needed
  • Identifies deadlines, prioritizes tasks, tracks work flow, and clearly communicates priorities and objectives to writers, editors, faculty and staff to keep the grant proposal process moving forward and within timelines/deadlines
  • Directs the letter of agreement approval and execution process; obtaining legal and fiscal sign off and changes/corrections, signatures, filing, and distributing to the appropriate channels
  • Directs process and workflow to meet deadlines for financial reconciliations to grantors upon completion of activities
  • Directs and runs the CME Grants weekly meeting, providing a detailed report on projects in development, submissions, rejections, and funded programs and status of developing programs
  • Tracks metrics over time for grant submission and acceptance. Develops and implements quality process improvement on an ongoing basis
  • Manages and monitors CME Grants and Contracts files and folders (electronic and physical), adhering to established filing and naming systems
  • Maintains current knowledge of ACCME compliance guidelines; responsible for compliance in all grant request processes
  • Internal expert in current knowledge of grantor regulations and guidelines for educational grants, letters of agreement, and grant submission policies
  • Manages and directs thorough working knowledge of multiple grantor submission websites, their individualized templates, deadlines, and general overall process for each grantor to ensure successful submission
  • Identifies and maintains stable of external contractors and provides them with needed information to perform functions as needed, including writing, educational development, outcomes and grant multiple submissions. Responsible for quality of work
  • Overall responsibility and accountability for final approval regarding grant requests prior to submission to ensure alignment with individual grantor guidelines and instructions
  • Contributes to strategic discussion and establishment of critical projects and partnerships to ensure ongoing success and growth for funded, certified projects nationally and internationally.
  • Implements and tracks benchmarks for improvement
  • Contributes to strategies for new or expanded project portfolio of funding sources aligned with Joslin Mission
  • Bachelor’s degree in business, education, communications, journalism or other relevant field.
  • Minimum five years equivalent related experience in an academic or healthcare environment, preferably in the continuing medical education area or an academic/research setting administering pre/post award grants, or in an association or advocacy environment, or within the grants office or department of a supporting organization.
  • Experience managing complex projects independently, interacting with medical professionals and meeting deadlines. Research and writing experience a plus.
  • Must be computer literate with advanced skills in Microsoft Office products including word processing and spreadsheets. Advanced Excel and Word skills essential.
  • Excellent organizational and interpersonal communication skills and demonstrated skills in analysis and judgment of complex situations with potential legal and financial ramifications. Pro-active thinking as a problem solver and ability to create and maintain effective tracking systems.
  • Ability to manage multiple priorities simultaneously.
  • Knowledge of the ACCME guidelines and the standards for commercial support or ability to learn quickly.
  • Must be able to work independently and reliably. Must be comfortable in fast paced, high pressure environment and be flexible and willing to stretch and take advantage of opportunities.
  • Must be team player and committed to improving the healthcare system through training and education.
Joslin is an EEO M/F/D/V

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