As a Secretary, you will:
Receive telephone calls, give routine and non-routine information, answer questions and direct calls and visitors to appropriate person or office.
Receive and control mail and suspense items, routing them directly to the appropriate person or office for action.
Prepare and type a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents using word processor or personal computer.
Organize and maintain files, records, manuals, handbooks, and other related materials.
Maintain supervisor's calendar; schedule appointments and engagements, prepare notes regarding topics to be discussed; make travel arrangements and prepare travel vouchers.
QUALIFICATIONS/ELIGIBILITY REQUIREMENTS : You must meet the following eligibility and basic qualification requirements by the closing date of this announcement.
To qualify for the grade 5 level , you must have 4 years of education above the high school level. OR Have one year of specialized experience equivalent to the grade 4 level in the Federal government. Examples of experience qualifying as specialized include: preparing, receiving, reviewing, and verifying documents; processing transactions; maintaining office records; and locating and compiling data or information from files and other data sources. This list is not inclusive. OR You may qualify based on a combination of education and qualifying specialized experience as described above. Only education in excess of 60 semester hours or 90-quarter hours is creditable toward meeting the specialized experience requirement for the GS-5 level. For example, one full year of academic study (30 semester hours, 45 quarter hours, or 720 formal classroom hours) beyond the second year is equal to 6 months of specialized experience. If you worked part-time, the work must be prorated based on a 40-hour of work. For example, six months of part-time work that was 20 hours per week counts as three months of experience.To calculate your combination of education and experience use the following formula: # of semester hours completed (in excess of 60 semester hours) divided by 60 semester hours + # of months experience divided by 12 months of experience. If your answer is one or more, you have the required combination.If calculating based on classroom hours use the following formula: # of classroom hours completed (in excess of 1440 classroom hours) divided by 1440 classroom hours + # of months experience divided by 12 months of experience. If your answer is one or more, you have the required combination.Example: Applicant has 80 semester hours of education and 9 months of experience (Use only the education in excess of the first 60 semester hours) 80-60= 20
Applicant meets the required combination.
Notes:In applying the BASIC REQUIREMENTS above:
PROFICIENCY REQUIREMENT (OFFICE AUTOMATION):
- Additional credit will not be given for duplicate coursework (courses will be counted only once)
- Part-time experience will be prorated.Part-Time or Unpaid Experience: credit will be given for all appropriate qualifying experience regardless of whethercompensation was received or whether the experience was gained in a part-time or full -time occupation. Full time is considered 33 to 40 hours a week. Part-time employment is considered 32 hours or less.
In addition to meeting experience or education requirements, applicants must be able to demonstrate the ability to type 40 words per minute. Applicants may be asked to participate in a typing/performance test, provide a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or self-certifying their proficiency (which may be verified at a later step in the process). Performance test results and certificates of proficiency are acceptable for 3 years.
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