HR ADMINISTRATIVE ASSISTANT
Paramount Farms 26 reviews - Lost Hills, CA

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Provide administrative and secretarial support for the Director and department managers including typing, filing and scheduling, financial record keeping, coordination of meetings and conferences, preparing agendas and taking meeting notes, obtaining supplies, coordinating direct mailings, and working on special projects
  • Answer non-routine correspondence; organize and assemble highly confidential and sensitive information
  • Establish, develop, organize, maintain and improve paper and electronic filing system for the Director and the department
  • Train others in information storage process and audits standard work of the department related to information storage
  • Organize and prioritizes calls / responses, meeting schedules, requests for information and projects
  • Sort and distributes mail
  • Draft written correspondence by phone or e-mail
  • Handle confidential and non-routine information and explain company policies when necessary
  • Work independently and within a team on special nonrecurring and ongoing projects
  • Act as project manager for special projects for the Director which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings and creating brochures
  • Manage department budget, assigns codes for approval, and reconciles periodic reports for analysis
  • Coordinate travel arrangements and itineraries; prepares expense report information for signatures
  • Partner and coordinate with HR team members and administrative assistants for other functions
  • OTHER DUTIES / RESPONSIBILITIES
    • Develop and generate ad hoc reports as needed
    • Harvest support duties as assigned
    • Any other duties / projects assigned
    Minimum
    • Associate’s degree in Business Administration, Human Resources, or comparable field, or equivalent professional experience.
    • 4-7 years’ experience as Administrative Assistant, with at least 2 years supporting senior management
    • Excellent communication and problem-solving skills
    • Excellent computer skills and presentation ability
    • Ability to handle extremely sensitive information
    • Detail-oriented, analytical and math skills
    Preferred
    • Human Resources experience / education helpful
    • Bi-lingual ability English / Spanish is a plus

    About this company
    26 reviews
    Paramount Farms earns more than peanuts in the market -- it's the world's largest grower and processor of almonds and pistachios in the...