HR Administrative Assistant
ABM Industries - Houston, TX

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Job Description:
HR Administrative Assistant
Reporting directly to the Corporate VP of Human
Resources, the HR Administrative Assistant will play a
vital role in keeping the HR department organized and on
track. The HR Administrative Assistant will provide
high-level administrative support of day-to-day HR
operations of considerable complexity to ensure that
appropriate employee information and records are
prepared and maintained.
Our ideal candidate will have extensive administrative
support experience in the HR Department of a large
corporation; using advance functions in MS Office,
including pivot tables and vlook-ups in Excel, managing
Outlook calendars and schedules, and assisting with
“special projects” as needed. Additionally, the selected
candidate will have strong written and verbal
communication skills with a strong eye for detail,
strong grammar and proofreading skills in order to
assist with the preparation of professional
correspondence, presentations and reporting to senior

  • Support project- based work by conducting research,
preparing reports, monitoring budget data, and
handling information requests.
  • Prepare correspondence, arrange conference calls,
and schedule meetings/trainings.
  • Maintain office supplies as well as fax machines,
copiers and network printers positioned for general
use within the department.
  • Answer phones; redirect calls as appropriate or
resolve calls when possible.
  • Assist other corporate team members with clerical
work, minor administrative and business details.
  • Maintain office and kitchenette supplies as well as
office machinery positioned for general use within
the department.
  • Additional administrative assistant duties as

  • Must have a minimum of five years of HR support
experience as an “Administrative Assistant” with a
large corporation.
  • A High school diploma or GED is required. College
degree is a plus.
  • Proficient in MS Office 2007 or higher (Word, Excel,
Outlook, and PowerPoint), required.
  • Experience with Excel (Pivot Tables, V-Lookups) is a
strong plus.
  • Must have excellent time management and organization
  • Able to work under deadlines with competing
priorities and multiple work streams.
  • Excellent verbal and written communication skills
and a strong eye for detail.
  • JDE, BI or other HR system experience would be
  • Previous experience providing administrative support
to C-level executives is highly preferred.
No agency calls/emails needed. All interested job
seekers must complete the on-line application for proper
Division/Department : ABM Corporate
Exemption : Non-Exempt
Shift/Hours : First Shift (Day)
% of Travel Required : 0-20%
Offer Relocation : No

ABM Industries - 14 months ago - save job
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Many businesses hope to clean up, but diversified facilities services contractor ABM counts on it. The company primarily offers janitorial...