The Human Resource Administrative Assistant provides clerical support for Human Resource, including processing hourly payroll, scheduling initial phone interviews, schedules on site interviews, and testing of hourly applicants. Prepares new hire documentation for hourly new hire associates and is responsible for filing of associate personnel file documentation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accurately process hourly payroll each week in Qqest time keeping system. Verifies time in Qqest and assists with system updates. Maintains Human Resource information board to ensure all information is posted accurately and timely. Maintains filing for Human Resource department. Assist hourly associates as needed with general information. Accurately prepares documentation for hourly applicant personnel testing and onsite interviews. Prepares documentation for all hourly new hire orientation packets.
Maintain a good working relationship with customers by assisting with inquires concerning payroll or direct inquires to the Human Resource Manager.
Ensure the accuracy of all payroll documentation. Gather and accurately input all data and records relative to payroll in to Qqest system and file documents in a timely manner.
Enter and verify payroll into the Qqest Time System and meet deadlines as required. Notify Human Resource Manager of discrepancies that are outside of the normal payroll processing procedures.
Prepare reports concerning hourly associates as required by management.
Assist all personnel with a professional , courteous and cheerful demeanor. Answer incoming telephone calls in a professional, cheerful, courteous, and timely manner. Assist callers with general information and inquires.
Other duties or responsibilities as requested by Management.
SUPERVISORY RESPONSIBILITIES (IF ANY)
QUALIFICATIONS (SKILLS, KNOWLEDGE AND ABILITIES REQUIRED)
General office experience, including telephone techniques and computer skills, in a customer service environment is required. Effective communication skills and skills in operating office machines are necessary.
Microsoft Office, WICS, Qqest
Education and/or Experience
High School Diploma or GED
College Degree (preferred)
1-3 years experience preferred
English (reading, writing, and verbal)
Certificates, Licenses, Registrations or Professional Designations
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. The employee also regularly lifts and/or moves objects up to 10 pounds. Specific vision requirements of this job include close vision and distance vision. .
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.
The duties of this job are performed in a working distribution center that is not temperature controlled.
UTi is an Equal Opportunity Employer.