JOB DESCRIPTION: The Virginia Department of Social Services (VDSS) engages families for success. The Division of Human Resources supports 1,600 managers and employees who deliver the programs, services and administrative expertise that enable the social services system to meet the needs of Virginia's children and families. HR Benefit Analyst support the employee benefits and payroll status of this work force during employee on-boarding, tenure of employment, and off-boarding
Incumbent in this position communicate clearly and concisely with VDSS employees in the area of employee benefits with emphasis on assigned responsibilities linked to the HR Personnel Management Information system (PMIS), Benefits Eligibility System (BES) and/or the leave management system (CIPPS) as assigned. Under the direction of the Benefits Manager, the HR Analyst performs a variety of critical duties to seek, interpret and apply knowledge of employee benefits to assist employees and complete required plan/program processes and system transactions.
Working under supervision of the Benefits Manager, this position supports employees and comply with plan/program provisions and requirements often under deadline conditions. Actively involved in cross-training and job rotation to enhance service levels to employees and to strengthen completeness and accuracy of employee benefits/status data as well as agency's benefit plans/programs compliance.
HR Analyst provides the On-boarding induction for new employees and rehires. Enter transactions into PMIS for employees accurately and within payroll cut-off deadlines; reconcile any discrepancies within pay period and works with Payroll to resolve PMIS/CIPPS payroll issues. Does CIPPS set-up and service date calculation. Educate/enroll new employees into the Virginia Retirement System and into the Commonwealth's health care plans. Administer Virginia Short-Term Disability and Workers' Compensation claims and other leave-related cases. Assist employees with questions and information related to benefit programs.
VDSS engages its employees for success. It offers comprehensive pay and employee benefits, development, and unique job and career opportunities in the public service. VDSS employees make a vital difference for Virginia's families.
MINUMUM QUALIFICATIONS: Considerable working knowledge of human resource policies, procedures and practices associated with employee benefit programs to include health and life insurance, retirement, leave, employee transactions, short-term disability, workers' compensation claims and other leave-related cases. Demonstrated ability to interpret and apply human resources laws, policies, procedures and practices; assess and meet the needs of the customers while complying with federal, state and agency requirements apply logical sequence to the analysis and resolution of issues and in the development of fact-based responses to inquiries; exercise independent judgment in carrying out tasks within the scope of applicable policies, procedures, practices, and general directives; effectively plan, organize, and complete assignments in a timely and accurate manner; effectively perform in high work-volume, face-paced, time-sensitive, and process driven conditions, and whereby the job duties involve multi-tasking while applying various requirements; effectively communicate orally and in writing with all levels of agency staff and external customers; develop and sustain effective working relations with diverse internal and external customer groups; work collaboratively with external organizations responsible for overseeing state-wide employee benefit programs, financial requirements, and compliance. Skill in the use of personal computer applications (e.g., MS Office Suite), automated human resources systems, and Internet.
PREFERRED QUALIFICATIONS: Graduation from an accredited college or university with major studies in human resources or closely related area, or an equivalent combination of education, training, and experience that demonstrates meeting the minimum knowledge, skills, abilities and experience is preferred. Experience with the Commonwealth of Virginia human resource policies, procedures and practices associated with employee benefit programs to include health and life insurance, retirement, leave, employee transactions, short-term disability, workers' compensation claims and other leave-related cases preferred. Experience with PMIS, BES, and CIPPS is strongly preferred.
SPECIAL REQUIREMENTS: A criminal history background check is required.