HR Recruiting and Programs Coordinator
Dean Health - Madison, WI

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Do you have experience in Human Resources and are looking to grow your career? Are you a flexible, detail oriented team player who thrives in a fast paced environment? In this position you will be a key player on the HR team supporting Dean Health Insurance. You’ll partner heavily with our Talent Acquisition Specialist, HR Business Partners and Dean Centers of Excellence staff to deliver high quality HR programs and services. We’re looking for a strong, utility player who is a quick learner and willing to jump in wherever needed to support our growing organization.

Position Summary:
The Human Resources Coordinator is responsible for performing daily activities associated with the Human Resource function. Responsibilities include administration and support of HR programs and systems, support of the Recruitment process and Talent Acquisition Specialist, position management and tracking in HRIS, managing internal and external job postings, scheduling interviews, coordination of background check processes and responsibility for end to end recruiting for non-exempt level positions as needed. Responsibilities also include supporting the HR Business Partners with daily support of client areas and larger scale organizational projects to support business demands. This position also assists applicants, leadership and employees with general HR questions and/or directs them to the appropriate HR resource.

Essential Job Duties:
Partner with the Talent Acquisition Specialist to administer and support the recruiting process; working in the ATS and other systems, create requisitions, post positions, conducting phone screens, collecting interview panel feedback, schedule interviews and travel arrangements, prepare offer letters, coordinate assessments, facilitate background checks, coordinate relocation program delivery, employee referral bonus payment, etc.

Perform end to end recruiting for group hiring events and select non-exempt positions as company recruiting workload demands.

Provide proactive support for the HR Business Partners by assisting with staffing changes/models, pulling and analyzing data for client areas, etc.

Coordination of immigration cases with external counsel and communication with candidates/employees involved in the process.

HRIS data entry and data governance and maintenance.

Key data entry and coordination responsibilities for the New Hire, Position Management, Status Change and Termination processes.

Coordinate company recruiting events; onsite and external career events, college recruiting, etc

Process and submit to AP requests for payment of recruiting related invoices

Process internal paperwork, setting up the employee in the HRIS

Distribute and/or run developed reports for adhoc HR report requests.

Work with auditors, internal and external, to collect information and respond to auditor requests.

Collaborate with other HR subject matter experts to answer employee questions in a thorough and timely manner

Additional Job Duties:
Conduct projects and participate in team activities to identify problems and improve work processes and systems

Perform other special assignments as requested


Bachelor degree

Minimum 1-2+ years of experience in Human Resources.

Excellent verbal and written communication skills

Excellent collaboration, interpersonal skills with ability to build productive relationships with employees at all level of the organization.

Experience interpreting and communicating HR policies, procedures, and programs. Experience with employment law and policies.

High level attention to detail and customer service.

Ability to handle multiple tasks simultaneously and meet time sensitive deadlines.

Ability to maintain a high level of confidentiality and work independently under general supervision.

Proficient in Microsoft Office applications.

Strong commitment to and ability to represent company values to employees and candidates.

PHR certification

Experience working with an ATS, external job boards, HRIS and other recruiting and HR systems

Rewards and Benefits

At Dean Health Plan, our rewards go beyond just your paycheck. Our competitive benefits package also includes programs and services that help make your life and work more enjoyable and rewarding.

Comprehensive health insurance plan that includes coverage for domestic partners, 401(k) account, Safe Harbor and profit sharing programs

Tuition Reimbursement

Leadership Development Training

Business Casual work environment

Corporate Health & Wellness committee with offerings such as daily walks, onsite employee sporting events, onsite yoga classes , cafeteria with healthy choices, and onsite shower and changing rooms.

Employee social events; casual days, cook outs, etc.

Required Skills

Required Experience

About this company
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In Wisconsin, health care could be spelled D-E-A-N. As one of the largest integrated health care delivery systems in the country, Dean...