HR Coordinator
Specific Media - Irvine, CA

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Specific Media is leading the next phase of the advertising evolution by being the first to integrate display, video, mobile and IPTV into a single unified platform. We make addressable advertising a reality, working across formats and screens and delivering a comprehensive set of targeting technologies and measurement capabilities. We are the partner of choice for brand advertisers, with a notable Fortune 500 advertiser base and a roster of name brand publisher partners. Specific Media is also the parent company Myspace, VINDICO, and Xumo.


    The HR Coordinator performs a variety of administrative duties in the Human Resources department and supports the SVP, Global HR and other members of the team.



  • Processes and follows up on a variety of HR paperwork to ensure completeness of related file (i.e. new hires, benefit enrollment forms, employee changes, etc).

  • Manages the onboarding process.

  • Maintains the I-9, IIPP, and background check files.

  • Manage and maintain employee records and data in our HRIS system.

  • Prepare ad-hoc reports as requested.

  • Maintains the organizational chart.

  • Conducts new employee tours & introductions as needed.

  • Creates and maintains all employee file folders.

  • Maintains HR related documents on the company intranet.

  • Oversees the exit process and prepares necessary paperwork.


    • Answers general HR and employee payroll and benefit questions.

    • Process 401K enrollments and changes.

    • Approve benefits invoices on a monthly basis.

    • Provides back-up support with benefits administration.


    • Provides support to the department for ongoing recruiting efforts for all positions.

    • Coordinates interviews with candidates and hiring manager.

    • Conducts employment verification and processes background checks on prospective & newly hired employees.


    • Ensures HR Transaction forms are completed and provided to the payroll department for processing.

    • Maintains the HR Transaction tracker to document all new hires, terminations, salary and title changes, promotions and contractors.

    • Assist the Payroll Manager with various calculations as needed.


    • Other special projects as assigned.


    • Two (2) years previous experience in human resources using an HRIS.

    • Demonstrates attention to detail and organization skills.

    • Clear and professional written and oral communication skills.

    • Strong customer service/people skills.

    • Familiarity with employment laws.

    • Identifies and resolves problems in a timely manner; Develops alternative solutions.

    • Maintains confidentiality at all times.

    • Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality.

    • Ability to develop and implement processes to ensure compliance.

    • Is consistently at work and on time.

    • Must be proficient in MS Word, Excel, Outlook, and PowerPoint.

    • Must be adept at conducting research via the Internet.


    • B.A or A.A. in Human Resources or related field with at least 1-2 years of experience and/or training or High School diploma with 3-4 years related experience and/or training.

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