Hand Therapy Coordinator
DCH Health System - Tuscaloosa, AL

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Performance Planning Administrative management and leadership of Outpatient Occupational Therapy. Directly responsible for financial impact and operations of Outpatient Occupational Therapy.

Key Responsibilities/Essential Functions
  • Responsible for all aspects of assigned patient load including evaluations formulating plan of care, collaboration of care plans with patient/family/other disciplines, performing therapeutic interventions and education and meeting all documentation requirements outlined in dept.
  • Serves as a clinical/professional resource.
  • Participates in clinical education program.
  • Performs, delegates, or supervises necessary administrative duties within department to meet needs of patients, physicians and personnel policies.
  • Monitors monthly financial statements and variance reports to ensure compliance with budget guidelines & follows-up with appropriate action/corrective action.
  • Utilizes productivity reports to maximize dept. functioning.
  • Provides written quarterly statistical reports intended to provide information related to the activities of the department.
  • Regularly monitors the use of supplies and identifies potential savings through the appropriate use of substitution of products.
  • Organizes, directs, and participates in the compilation and analysis of data concerning dept. services and activities, submits regular reports as requested.
  • Demonstrates effectiveness in preparing an annual dept. budget addressing capital equipment, personnel, inventories, supplies, and other dept. costs. The budget is submitted for approval by the required time.
  • Monitors the implementation of checks and balances which continually evaluate the dept.’s financial functions, practices, reporting procedures, and record keeping.
  • Inventory management, asset management.
  • Determine productivity and staffing level for volume with comparison to normative statistics.
  • Perform financial analysis and validation of new programs.
  • Purchase minor/capital equipment including appropriate processing of supporting documentation.
  • Responsible for development of administrative and clinical skills of staff.
  • Budget management, variance reports and trend report generation communicated to administration and leadership with action plans to maintain in acceptable range.
  • Primary responsibility for administrative component of P & P manual.
  • Track strategic plan and layout action steps based on employee input including feedback via graphs and tables of accomplishments.
  • Maintain and develop detailed analysis and tracking of referral sources, payor mix, net revenue/gross revenue and charge processes.
  • Develop benchmark partners as resources to look at processes and functions including benchmark analysis.
  • Complete documentation relating to position control, and processing of travel, scholarship loan etc.
  • Continually measures progress towards and/or deviations from department project goals; reports any significant variations to the respective administrator and implements corrective action as necessary.
  • Seeks customer input and monitors feedback and coordinates needed response.
  • Completes and performs staff performance evaluations and competencies.
  • Develops agenda for department wide employee meetings.
  • Generates, reviews and modifies job descriptions and merit standards as appropriate.
  • Provides department vision to facilitate process development and reengineering in matrix structure.
  • Maintains effective medical staff relations to enhance referrals and provide quality customer service delivery.
  • Provides feedback, guidance and follow up on achieving dept. and individual objectives to staff.
    • Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
    • Performs compliance requirements as outlined in the Employee Handbook
    • Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
    • Requires use of electronic mail, time and attendance software, learning management software and intranet.
    • Must adhere to all DCH Health System policies and procedures.
    • All other duties as assigned.
    Minimum Knowledge, Skills, Experience Required Alabama license to practice Occupational Therapy. Bachelor’s Degree or higher in Occupational Therapy. Must have 3 years of progressive managerial experience in outpatient rehab setting. Must have direct experience in the operation of outpatient therapy services. Must possess strong leadership and entrepreneurial skills. Must demonstrate a progressive commitment to the development of outpatient professional therapies. Must demonstrate success in working within a team/matrix approach to management. Must be able to read, write legibly, speak and comprehend English.

    Working Conditions Walk, stand, and sit for up to 2 hours constantly. Occasionally squat, bend, kneel, reach, twist, crawl and climb stairs with good balance and run up to 50 yards in an emergency situation. Ability to lift 50 pounds and carry 25 pounds up to 100 yards on occasion. Ability to push and pull up to 35 pounds on occasion. Fine hand motor skills and sensation are essential for handling and precision in patient care and office procedures.

    Materials and Equipment Used: Office equipment and supplies. Rehabilitation diagnostic/ treatment equipment, modalities and supplies. Identified hazardous materials.

    Environmental: Includes exposure to human body fluids, disease, infection, lab chemicals and hazard material. Requires wearing common protective or safety equipment.

    Physical demands: Medium (M).

    Psychological: Requires contact with others, coordinating and leading others, dealing with external customers, dealing with unpleasant or angry people, electronic mail, face to face discussions, telephone usage, and working with a group or team.

    Physical presence onsite is essential. Hearing and vision must be normal or corrected to within normal range. Able to perform the duties with or without reasonable accommodation.

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    As a community-owned, not-for-profit organization, DCH Health System is committed to providing quality health care services to all residents...