The City of Oakland is currently recruiting to fill two Human Resources Technician vacancies within the Recruitment & Classification Unit of the Department of Human Resources Management.
Under general supervision, performs technical human resources duties in support of one or more major personnel programs, including recruitment and examination, classification and compensation, labor relations or employee development; performs work using applicant tracking, personnel, position control and HRIS software as well as a variety of computer applications commonly found in a modern office environment; and performs related duties as assigned.
Note: The classification specification for HR Technician is under review by the City of Oakland Civil Service Board.
The eligibility list established from this recruitment may be used to fill other vacancies that may occur within The City including full-time and permanent part-time positions. Applicants may also be considered for part-time or temporary positions.
Examples of Duties:
Contact other agencies and City departments for information relating to job descriptions, salaries, fringe benefit programs, and personnel practices and policies; make computations, charts, reports or narrative summaries; organize, analyze, and present information; respond to survey requests from other agencies.
Assist in preparing training announcements for the newsletter, and in coordinating production of the training catalog.
Input, modify and retrieve personnel program information utilizing computerized data-bases; maintain electronic and archival records and filing systems; maintain and update confidential files.
Operate and maintain automated applicant tracking system; generate routine reports for examination, classification and employee development programs; verify system data; assist with exam scoring; generate notices to applicants; perform certification desk activities related to eligible lists, transfer lists, and reinstatement lists.
Assist in the coordination of training programs by registering participants, preparing and organizing class materials, providing logistical support and monitoring training expenditures.
Conduct initial research in various planning aspects of opening a recruitment by gathering materials from other agencies, reviewing questionnaires and surveys for information, and examining history files; may assist with or conduct job analysis.
Ensure compliance with contract agreements and personnel rules in the posting of vacancies and preparation of listing of job openings for distribution to staff; maintain mailing lists.
Assist in the coordination of examination procedures by creating draft job postings, contacting media to advertise recruitment, reviewing applications for completeness, sending notices to candidates, scheduling test facilities, identifying and making arrangements for interview panelists, preparing and distributing test materials, and proctoring written oral, physical agility and performance examinations; may assist with routine application screening of entry-level recruitments using structured criteria.
May assist professional staff in the completion of special projects and assignments including conducting research and producing summaries of results.
Assist with maintenance of the classification and revisions to classification specifications; create and update classification records; draft memoranda for forwarding to the Civil Service Board.
Assist with the generation of seniority rankings; respond to inquiries regarding seniority information; update and maintain reinstatement lists.
Process a variety of human resource transactions to assure timeliness, accuracy and proper processing, including position control, bilingual testing, flexible staffing, recruitment and examination, and classification and salary issues.
Provide administrative support to the Civil Service Board by drafting and posting agendas, uploading agenda materials, updating records, and transcribing minutes from the meetings.
May track and monitor temporary employees for time limitations.
Answer routine questions and prepare routine correspondence related to procedures, rules and regulations, job opportunities, salary information, benefits, memoranda of understanding, and examination scheduling to employees and the general public; refer complex questions to staff.
Collect, compile and analyze personnel and position data; prepare reports.
Assign and direct assigned clerical employees.
Type or word process correspondence, reports, salary ordinances and contracts from draft copy; create and maintain forms, spreadsheets, and other documents.
Generate, maintain, archive, and purge physical employee files and records.
Order and maintain office supplies.
Attend job fairs or community events and participate in other outreach activities.
Minimum Requirements for Application:
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable:
Equivalent to the completion of high school. Associate’s degree in human resources, business administration, public administration or related field is highly desirable.
Three years of responsible personnel related clerical or administrative support experience, preferably in a human resources environment.
Current trends in human resources policies, procedures and practices.
Memoranda of Understanding and Civil Service Rules.
Modern office procedures and organization; current office techniques and equipment.
Business English including spelling, grammar, and punctuation.
Basic mathematics and elementary statistical concepts and calculations.
Record keeping and filing systems.
Computer and software applications. Ability to:
Communicate effectively orally and in writing.
Interpret and apply guidelines, procedures and directions.
Independently organize work assignments and meet critical deadlines; function effectively while handling multiple tasks with competing deadlines and repeated interruptions.
Type or word-process accurately from copy; generate routine correspondence and prepare drafts of non-routine documents for review.
Establish and maintain record-keeping procedures and filing systems.
Operate computers and modern office equipment; utilize various software applications; input and retrieve data and generate reports from applicant tracking systems, position control databases, and other electronic systems.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Compile, analyze, and interpret data; prepare charts, reports or narrative summaries.
The Selection Process
Stage I: The first stage in the selection process will consist of a review of each applicant employment application and supplemental questionnaire for minimum qualifications (weighted pass/fail). Applications submitted without all required materials will not be given further consideration.
Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency and/or veteran points) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III
Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise/performance examination weighted 100% and that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration.
The City of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.
How to Apply
Apply prior to the posted final filing date. Applicants are encouraged to apply on-line and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm
When applying with a hard copy, submit required materials to: Department of Human Resources Management, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612-2019 by 5:00 pm. You may also call (510) 238-3112 for information.
Date Of Examination:
To Be Announced
Please read the City of Oakland's Employment Information Pamphlet, which can be viewed online, prior to applying for a position at the City of Oakland.
The City of Oakland is an EEO/ADA Employer.
City of Oakland, CA - 19 months ago