Human Resources Administrator
W2O Group - San Francisco, CA

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WCG is a global communications company that empowers clients to connect with audiences in ways that are both meaningful and relevant. Our fully integrated communications, creative and interactive services bring our client messages to customers wherever they are. We don’t just execute marketing campaigns and PR tactics. We establish vital communications. Serving as communication stewards, we help clients with customers using every media channel there is, both traditional and new.

JOB RESPONSIBILITIES - Talent and Culture Administrator (HR)

Responsibilities and essential job functions include but are not limited to the following:
  • Conduct administrative duties surrounding the new hire process, including collection and entry into the HR, payroll, and benefits systems
  • Verify documentation and complete I-9 forms to maintain work authorization compliance standards
  • Audit and update employee files and company posters to ensure legal compliance
  • Filing upkeep of personnel, benefits, confidential and other HR documentation
  • Create and improve checks for process optimization throughout HR
  • Performs customer service functions by answering questions and proactively engaging with employees
  • Organize, update, and ensure collection of status change forms
  • Pull new hire, termination and other HR reports as needed
  • Maintain and update organizational charts
  • Digitalize all employee files and maintain on the Human Resources server
  • Pull and audit reports from the payroll time & labor management system (ADP/EZ Labor)
  • Update and maintain HR information on the company intranet
  • Conduct reconciliation of Rebus timekeeping reports against the payroll systems time-off deductions and accruals
  • Proficient with Microsoft Office including Word, Excel, PowerPoint and Outlook
  • Demonstrated ability to successfully manage multiple tasks, inclusive of prioritizing and meeting deadlines
  • Experience with online benefits management and carrier portals
  • Basic knowledge of general HR compliance standards
  • Strong work ethic and attention to detail
  • Expert ability to handle details of a highly confidential and critical nature
  • Strong interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals
  • Solution oriented self-starter with a strong service orientation

About this company
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Founded and led by chairman and CEO Jim Weiss, W2O Group is an independent network of complementary marketing, communications, research and...