ACIST Medical Systems is the market leader in providing innovative diagnostic and therapeutic products and services that enable interventionalists and their clinical teams in providing superior patient care. Our focus is “the pursuit of the perfect image” through continuous research and development of new products and technologies – supporting today’s needs and anticipate those of tomorrow. We are an international company, with products in over 45 countries, providing high quality systems and award-winning customer support across the globe.
We believe employees are our greatest asset. ACIST fosters an environment that attracts and retains employees who are proactive, responsive and innovative through commitment to teamwork, communication, feedback and change.
Position Summary: Performs professional Human Resources tasks in a variety of HR specialty areas. This role will provide support and coordination for all Human Resources initiatives and processes related to employment, HRIS administration & reporting, recruitment, compensation, benefits, employee relations, training & development and organization development. Represent the Human Resources department by developing positive, collaborative relationships with employees and management in a high performing work culture.
HRIS Systems an General Administrative Duties:
Review, process and maintain physical and electronic HR documents and forms including highly confidential employee records and personnel files, ensuring completeness and compliance with federal and state laws
Maintain and update HRIS databases to track employee information and changes, this includes payroll input, cost center changes, and other payroll-critical information
Track and send notifications of employment changes to appropriate internal and external parties
Prepare various government and company required reports accurately and in a timely manner.
Serve as first point of contact for general human resources related questions regarding HR policies, procedures and benefits.
Become the on-site expert for all HR Systems including the core HRIS system, Benefits Enrollment, Ceridian Time and Attendance, Applicant Tracking System (ATS), On-boarding and Performance Management Systems
Serve as the first point of contact for answering system questions, trouble-shooting systems issues, and contacting the vendor when necessary
Develop and streamline HRIS related processes, including metrics development, report generation
Responsible for running routine query and/or HR related ad hoc reports
Process all HR invoices, bills, tuition reimbursement, Unemployment claims and other paperwork as needed
Process leave of absence requests and paperwork including FMLA, STD, LTD, Jury Duty, etc. through the administration of required applications and advisement letters to employees.
Ensure compliance with all government-mandated employment posters
Maintain OSHA log and serves as main contact for workers compensation and First Report of Injury filings.
Serve as main contact for field employees for vendor credentialing and fleet vehicle needs
Coordinate Employee Recognition and Rewards programs including Service Awards, Recognition Wall, etc.
Talent Acquisition, Onboarding, New Hire Orientation and Employment-Related Duties:
Open job requisitions and maintain job postings and applicant data within the electronic applicant tracking system (ATS)
Coordinate the interviewing process for job applications/resumes including applicant flow, routing resumes, generating response letters, and guiding applicants through our recruitment process.
Support recruitment activities that may include: scheduling candidate interviews, travel/logistical arranges for candidates, reference checks, candidate disposition and reporting and maintenance of Applicant Tracking System
Generate new hire offer letters and coordinate all pre-employment background screening
Monitor pre-employment information and notify new hire, HR team and hiring manager of successful completion
Manage and streamline the temporary and contract labor utilization and ensure appropriate utilization of employment classification
Partner with Talent Acquisition to continuously improve and update on-boarding processes for newly hired employees and ACIST team members associated with on-boarding activities
Coordinate and conduct new hire on-boarding activities
Schedule new hire check-in meetings
Coordinate employee off-boarding activities such as scheduling exit interviews and preparing exit packets
Compile new hire check-in and exit-interview data and track and report on trends
Employee Relations and Performance Management:
Interpret and respond to employee inquiries regarding HR policies and procedures, while ensuring consistency and reinforcing adherence as appropriate. Escalate issues and questions as necessary
Assist in the preparation of performance improvement and disciplinary-related documents and letters
Assist with employee complaints and/or investigations through the preparation of material and evidence for organization to use in internal or external investigations, hearings, lawsuits, audits, etc.
Coordinate and explain company benefit programs to employees
Respond to general employee questions, such as group insurance, sick and vacation leave, 401(k), worker’s compensation and other company offered benefits.
Assist in the annual Open Enrollment process
Responsible for invoice management and monthly reconciliation
Assist employees in investigation and resolution of benefits-related issues
Coordinate Wellness programs and events
Maintain and consistently update the HR Intranet page including Employee and Manager portals and Org charts
Coordinate the logistics and scheduling for special meetings such as departmental offsite meetings, performance rating calibration sessions, new leader assimilation sessions, training and other meetings as needed
Serve as back up to Office Assistant as needed
Qualifications (Knowledge, Skills & Abilities) :
Bachelor's degree in HR or related field
5+ years of Human Resources experience
Experience working with HR Information Systems
Prior knowledge of principles and practices of human resources.
Proficient use of MS Office including Word, Excel, Outlook and PowerPoint
Experience with software-based systems
Strong written and verbal communication skills and interpersonal skills to effectively translate ideas, concepts and information
Proven ability to improve processes and system efficiencies
Strong customer service orientation and positive, can-do attitude
Ability to handle confidential information with discretion and tact
Ability to anticipate and coordinate multiple projects and assignments in order to meet deadlines
Demonstrated ability to maintain flexibility with regard to projects and changing priorities.
Ability to work both as a part of a team and independently with high degree of accuracy and without immediate and constant supervision.
Problem-solving ability with demonstrated prioritization skills
Demonstrated organization and time management skills
High level of professionalism
High level of enthusiasm and eagerness to learn.
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