Human Resources Assistant
Oasis Petroleum - Houston, TX

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This position will be responsible for providing administrative assistance to the HR department and serving as backup for certain HR functions, including compensation, performance management, payroll and stock plan administration.

Essential Job Functions:
Coordinate and assist wiith all recruiting activities, including
Ensuring all open positions are posted on the Company website, appropriate job boards and websites of relevant state agencies
Updating the recruitment management system and creating reports, as necessary, for internal HR use
Assisting with preparation of offer letters as necessary
Coordinating post offer processes (background check and drug test results) and checking status of each on a daily basis
Notifying HR management of any pre-employment issues
Sending welcome emails with instructions to new hires after they are cleared for hire
Maintaining new hire “white board” listing
Coordinating new hire office set ups with IT and Corporate Services departments
Conducting new hire orientations and maintaining adequate supply of new hire
materials
Submitting new hire paperwork to Insperity within the established timeline
Coordinating Company-wide temporary hiring needs
Create and maintain personnel files, including recommending and establishing new
filing processes
Ensure integrity of employee data within established systems
Reconcile HR Department Purchasing Card and assist with expense report preparation
Prepare HR invoices for payment using the accounting system and follow up on payment status for vendors as needed
Assist and serve as backup to Payroll Specialist with payroll processing
Serve as in-house HR contact for employees
Assist with preparing and/or sending out HR employee communications (i.e., organizational announcements, HR notifications, etc.)
Provide support for corporate training initiatives
Handle room bookings, lunch arrangements and travel arrangements as needed
Distribute department mail
Handle and/or assist with special projects or other HR related assignments as requested

This job description is not intended to be an all-inclusive list of duties and responsibilities of the position. Incumbents will be required to follow any other job-related instructions and duties outside of their normal responsibilities as assigned by their supervisor.

Minimum Qualifications:
Experience working in Human Resources or a Bachelor’s degree in human resources, business or related field
Proficiency in Microsoft Office, including MS Outlook, Word, PowerPoint and Excel
Ability to write clearly, proofread and provide work product with minimum errors
Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.

Preferred Qualifications:
Excellent interpersonal, communication and organizational skills
Detail oriented with ability to prioritize multiple projects
Ability to relate well to all kinds of people throughout the organization
Professional demeanor

Oasis Petroleum - 19 months ago - save job - block
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