The Health Sciences Business Center (HSBC) invites applications for a full-time (1.0 FTE), 12-month, fixed-term Human Resources Consultant 1 position. Reappointment is at the discretion of the HSBC Human Resources Manager.
The Business Centers have partnered with the Office of Human Resources mission to provide innovative leadership, direction, and services to achieve effective management of a quality workforce supporting teaching, research, and public service at OSU.
The Human Resources Consultant 1 (HRC1) is responsible for performing a broad range of professional Human Resources Management and administration responsibilities, including, but not limited to: recruitment and selection, records and data management, unemployment insurance claims, staff fee eligibility, volunteer worker coordination, personnel policies, labor and employee relations, regulatory compliance and responding to multiple technical system user inquiries. The HRC1 is responsible for assisting administrators and supervisors in achieving goals and outcomes in the areas of diversity, affirmative action and equal opportunity, and management of personnel resources. The HRC1 serves as advisor to supervisors and administrators regarding state, federal, OUS and University rules, policies, collective bargaining agreements, and procedures in areas assigned. The HRC1 works independently under general guidance from the supervising Human Resources Consultant 2 (HRC2) and Business Center Human Resources Manager (HRM).
30% RECRUITMENT, SELECTION, AND HIRING:
Coordinates recruitment and selection activities for all job and position types: classified, unclassified (academic, research and professional faculty), student workers (undergraduate and graduate students), graduate assistants/fellows, postdoctoral fellows/scholars, clinical fellows, temporary employees, and academic wage appointments.
Responds to email and telephone recruitment/selection questions. Creates appropriate actions and postings in the Online Position Description and Recruiting System. Takes action regarding completion of job postings, extending postings, canceling/deactivating postings, and completion of the hiring process. Reviews offer letters submitted by units or creates them as requested using established and approved University resources, and in compliance with University policy. Reviews qualifications of recommended appointee to ensure he/she meets the minimum qualifications of the position. Completes hiring proposals and fills positions.
Initiates student job postings and activates student work study positions. Posts positions on Beaver JobNet for work study or non-work study job openings as requested by department.
25% EMPLOYEE RECORDS AND REPORTING:
Collaboratively works with functional leaders, departments and partners including, but not limited to, the Office of Human Resources (OHR), Office of Equity and Inclusion (OEI), and Office of International Scholar and Faculty Services (ISFS). Ensures that employees are hired according to state, federal, Oregon University System and Oregon State University rules and regulations. Originates employee hiring and employment change activities and actions for all employee categories in compliance with policies, rules and regulations, based on customer needs and requests.
Point of contact for new faculty, staff and student workers: establishes university ID number for new hires, provides orientation and introductory information regarding university services, assists with various system permissions and log in procedures, and responds to questions regarding completion of employment forms.
Verifies employment eligibility of new hires and rehires and ensures the completion of I-9 documentation. Coordinates VISA and immigration matters with ISFS.
Issues the Welcome Emails to notify OHR and employee of benefits eligibility and/or benefits status changes. Collaborates with OHR and designates employees' initial benefits and retirement eligibility determination in Banner. Reviews employees' benefits status with increases and decreases to appointments and/or extension of appointments.
Establishes Banner position, person, employee and faculty records. Communicates status and approval to appropriate parties.
Point of contact for supervisors of new employees: provides supervisors with copies of position descriptions for signatures and new classified employee orientation checklists and respond to questions as needed. Oversees retention of employee-related records in a variety of formats.
Reviews requests for temporary staff appointment extensions and makes approval recommendations to the HRC2 or HRM.
Responds to State Employment Department requests for employment information regarding former employees' eligibility for unemployment claims.
Position Duties (continued):
15% EMPLOYEE LEAVE AND PAY ADMINISTRATION:
Explains timekeeping and record keeping procedures. Tracks, audits and reconciles monthly timesheets for time entry submission and makes adjusting entries as needed. Collaborates with HRC2 and HRM in collection of timesheets reflecting protected leave.
Responds to employee-related requests for information such as leave balances and paycheck information. Reconciles and researches leave balances and notifies departments and employees of over and under utilization. Coordinates and/or prepares payment requests for late timesheets. Completes termination pay process including making adjusting leave entries.
10% MONITORING AND AUDITING:
Performs and participates in auditing and monitoring activities related to Business Center Human Resources transactions, functions, management systems and practices for accuracy, completeness, and consistency with University policies and standards.
Audits and reconciles Human Resources Information System (HRIS) data and other Human Resources (HR) functions related to assigned area of responsibility according to Business Center and the Office of Human Resources (OHR) guidelines and protocol. Takes necessary action to correct issues or escalates to supervisor, as appropriate.
10% HUMAN RESOURCES ADMINISTRATION:
Composes correspondence and/or draft responses for routine Human Resources matters including appointment renewal notices, term-by-term instructor and graduate assistant letters, and amendments to offer letters. Provides assistance to HRC2 and HRM in management and implementation of annual and term-by-term spreadsheet processes.
Serves as college service recognition coordinator, including working with employees and their supervisors to accurately calculate employee length of service for recognition.
Actively participates in the testing of online web tasks and forms for the OSCAR (Oregon State Central Administrative Resource) website and other HR electronic systems. Reports issues and recommends improvements as needed.
Participates on committees as applicable. Performs other duties as assigned.
05% TRAINING AND PROFESSIONAL DEVELOPMENT:
Assists and participates in the development, coordination and implementation of employee training and development. This includes integration activities for new Business Center Human Resources employees and procedural and transactional training for departmental/college employees.
Maintains professional and technical competency; stays current on new policies, procedures and regulations.
05% COLLECTIVE BARGAINING:
As required by the Office of Human Resources, collects and organizes department strike plan information from assigned customers(s) for management. Attends confidential meetings for strike planning and preparation. In the event of a strike, represents management's interests by assisting Business Center Human Resources Management staff and OHR with records administration activities as part of the University strike plan.
Working Conditions/Work Schedule:
Work hours are 8:00 a.m. to 5:00 p.m. (M-F) with occasional evening and weekend work during peak periods and/or to meet internal deadlines.
Bachelor's degree in Human Resource Management, Business or Public Administration, Behavioral Sciences, or Organizational Development/Behavior AND two years of professional level human resources experience
PHR or SPHR certification
Three years of professional level human resources experience.
Additional required qualifications include:
Ability to effectively communicate in writing and oral expression.
Ability to effectively write general, statistical, and technical reports.
Ability to analyze program data, draw conclusions, and make appropriate recommendations.
Proven strong organizational skills.
Proven exceptional customer service skills.
Experience working in a fast paced environment.
Experience managing difficult customers and situations.
Experience effectively collaborating and building relationships with key stakeholders.
Demonstrated ability to work independently and resolve problems.
User level experience with the following software: Microsoft Office Applications, Windows-based software experience, database and reporting tools.
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be deemed fit for duty at placement and while serving in the position.
A Bachelor's degree or equivalent course work in a field related to management, such as Business or Public Administration.
Work experience performing duties in Human Resources Management in an institution of higher education, or comparable environment.
User-level experience with the following software, or comparable software: Online Position Description and Recruitment System, Sungard Higher Education Banner (HRIS module), Data Warehouse, and Microsoft Access.
Scholarly Outcomes for Position (academic faculty only)
Indicate how you intend to recruit for this search:
Competitive / External - open to ALL qualified applicants
For Full Consideration Date
Recommended Full-Time Salary Range
Salary is commensurate with education and experience.
A demonstrable commitment to promoting and enhancing diversity is:
A required qualification
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV that includes the names of at least three professional references, their e-mail addresses and telephone contact numbers (Upload as 'Other Document' if not included with your resume/vitae).
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
Finalists for this position will be required to complete a criminal history questionnaire. Offers of employment will be contingent upon a satisfactory criminal history check.
Starting salary range is $40,008-$42,000 commensurate with education and experience.
For additional information please contact: Hilary Gaylord, (541) 737-1573, Hilary.Gaylord@oregonstate.edu
In order to receive full consideration for this position, your application must be received by 02/15/2013.
OSU is an affirmative action/equal opportunity employer.
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