Human Resources Coordinator
University Settlement Society of New York - New York, NY

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Ensure personnel files are in compliance for audits and follow up with managers or employees as needed
  • Assist with the integration of technology into HR processes.
  • Track performance reviews and probationary periods and notify managers of upcoming dates
  • Administer State Clearance, fingerprinting and other criminal background check processes, and maintain records per agency or program requirements
  • Prepare monthly request for payments of department invoices
  • Complete and file compliance reports with city, state and federal government (Supply and Service, EEO-1, etc.)
  • Address unemployment, workers compensation and disability claims
  • Prepare FMLA and other time off notifications, track time off dates and verify certification
  • Complete employment verification via phone, form or letter and complete income eligibility forms, as requested
  • Enter employee data into HRIS and maintain updated employee files as needed
  • Maintain office supplies inventory and complete orders as necessary
  • Assists employees with any benefit claim issues or concerns.
  • Prepare and send out internal communication to employees
  • Conduct exit interviews and compile responses for analysis by senior management.
  • Coordinate and process employer-sponsored work visas and permanent residence applications with assistance of company's immigration attorneys. Track foreign nationals' expiring visas and provide guidance as needed.
  • Maintain city, state and federal employment law posters and other required documents.
  • Respond to unemployment claims and wage garnishment requests as needed.
  • Complete other tasks and other special projects as assigned by Director of Human Resources.
Qualifications:
  • Bachelor's required
  • Minimum of four years' related Human Resources experience
  • Must be detail oriented and possess excellent communication and organizational skills
  • Must be professional and personable yet have the ability to exercise sound judgment when dealing with sensitive and confidential matters
  • Experience with ADP software strongly preferred
  • Familiarity with MS Office programs, particularly Outlook, Excel and Word
Hours: 35 hours per week

Salary: Low - Mid 40s, plus generous benefits package

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