IRBD Administrative Assistant
Blackstone - New York, NY

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This Administrative Assistant role entails supporting a team of professionals. The responsibilities include:
  • Answer multiple phone lines and act as a gatekeeper
  • Manage calendars including scheduling appointments, confirming meetings, coordinating with other Assistants
  • Schedule conference rooms for internal and external meetings
  • Track and process invoices including assigning cost code and receiving approval from manager
  • Enter contacts and prospective leads into both the database and Outlook contacts
  • Meet and greet guests, register guests in visitor’s system
  • Coordinate travel arrangements including flights, visas, cars, hotels, and other reservations
  • Complete detailed expense and out of pocket reports including tracking receipts and charge codes
  • Create and/or proof memos and letters
  • Work on various ad-hoc projects including presentations
  • Monitor email correspondence, alert professional of any urgent issues
  • Maintain and organize files

Qualifications:
  • Strong communication skills
  • Highly organized
  • Detail orientation
  • Team player
  • Experienced with coordinating travel arrangements
  • Ability to multi-task
  • Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

Blackstone - 4 months ago - save job
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Throw a rock and you're bound to hit a Blackstone investment. The Blackstone Group is one of the largest private equity firms and...