Information Technology Administrative Assistant
Sidley Austin LLP - Chicago, IL

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Sidley Austin LLP is one of the worlds largest full-service law firms, practicing in 19 U.S. and international cities and for the second straight year, Sidley Austin LLP was selected as one of Chicagos Top Workplaces and featured on the Chicago Tribunes annual Top 100 Workplaces list.

In addition to being a professionally and personally rewarding workplace, we offer a competitive salary along with a comprehensive benefits package. Our benefits include a generous combined leave program, performance and year-end bonuses, medical and dental plans, 401(k) and retirement plans, and a public transportation benefit.

Summary:
Coordinate a variety of administrative duties in support of the CIO and departmental reports. Work assignments are complex in nature, where considerable judgment, tact, creativity and initiative are required. Provide administrative support which includes, but is not limited to, writing/typing notes, presentations and correspondence, interacting with executives, clients, etc. Make travel arrangements, completes expense reports, plans meetings and any other administrative duties as assigned.

Essential Duties and Responsibilities:
Reviews, requests, schedules appointments and meetings, conference calls and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required.

Performs a full range of administrative duties for the CIO as well as assigned departmental managers, e.g. preparing PowerPoint presentations, writing/typing notes and correspondence, maintaining excel spreadsheets, filing, receiving and distributing mail, ordering supplies and maintaining confidential records.

Proofreads all written materials to ensure professional and accurate documentation.

Coordinates office moves and facility related requests.

Arranges all domestic and international travel for the entire IT department (all offices).

Maintains IT department org chart(s) and department phone list.

Greet visitors, answer and direct phone calls, take messages and respond to questions.

Compile data for reports and presentations.

Assist other administrative assistants to work as a team as workload dictates, especially in phone coverage for the CIO. Willing to coordinate PTO with other admin assistants to ensure coverage.

Maintain and complete expense reports and order office supplies.

Takes message or fields answers all routine and non-routine questions.

Acts as a liaison with other departments and vendor/clients, including high-level staff such as Executive Director, Chief Financial Officer and Directors of Administration. Handles confidential and non-routine information and explains policies when necessary.

Works independently and within a team on special nonrecurring and ongoing projects.

Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each Essential Duty and Responsibility (the Essential Duties') satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Duties.

Education and/or Experience:Required:
High School graduate or equivalent

Ability to accurately type 50 words per minute

Proficient in Microsoft Word, PowerPoint

Preferred:
College degree preferred

IT Background and/or experience supporting IT Department

Experience with Microsoft Visio, Access, Project, Outlook, Excel

Other Skills and Abilities:
In addition to the above, the following may also be required of the successful candidate:
Excellent organizational skills
Excellent attention to detail
The use of good judgment and good interpersonal communication skills
Well developed analytical and problem solving skills
Works harmoniously and effectively with others as part of a team
A self-starter who desires to show ownership and commitment to the job
Exercises confidentiality and discretion
Proofreads accurately

CareerBuilder - 12 months ago - save job - block
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About this company
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Sidley Austin aims to be a one-stop shop for large and small businesses, government agencies, and individuals needing legal help. The...