InfusionCon Event Manager
Infusionsoft - Gilbert, AZ

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The InfusionCon Event Manger will be responsible for coordinating our largest and most important event each year; our annual user conference. In 2013 our attendance will exceed 2,000 people. This position requires someone who is a "juggler", someone with a "can do" attitude and the ability to act as an "orchestrator" to bring others within the organization together to create a whole company event.

Responsibilities Include:
Work with the event committee to develop and monitor timelines and deadlines related to all aspects of the event, ensuring the information is communicated with staff, volunteers and contractors. Event logistics Research and contract negotiations of potential event sites Research and negotiate speaker contracts Work with internal teams to create the event agenda Work with internal teams on all registration processes and ticket sale needs Create sponsorship packages and work with internal/contracted employees to sell and hit sponsorship objectives Ensure all logistical details of the event including photography, volunteer coordination on-site, speakers, room set-up, audio visual, transportation, housing, food and beverage, BEOs, etc. Negotiate agreements with outside providers to ensure lowest cost and highest quality of service Develop and monitor timelines/promotional schedule for events, working with customer communications staff to ensure adequate and proper promotion. Manage all the promotional aspects of the event Work with creative on the promotional event website and regularly visit website to ensure all sections are current Work with creative on all printed materials, i.e. mailers, conference program, etc. Coordinate and help drive all follow up communications to registrants

Minimum Qualifications:
Bachelor's degree At least 3-5 years of relevant event planning experience

Ideal Qualifications:
Strong time management, organizational and leadership skills Highly energetic multi-tasker with ability to extensively juggle many activities and projects in a fast-paced environment Demonstrated ability to prepare accurate budgets and manage expenses accordingly Excellent Project management and problem-solving skills Cross functional collaboration skills Proven negotiating skills with hotels, entertainers and other event vendors High level of verbal and written communication skills

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Infusionsoft - 18 months ago - save job - block
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