Institute Manager
SDSU Research Foundation - San Diego, CA

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Benefits Eligibility

Regular with benefits

FTE Percent


Annualized or Hourly Salary


Advertised Salary

$37,140 - $44,568 DOE

Job Responsibilities

Under general direction of one of the Co-Directors, the Institute Manager manages the day-to-day administration of the Institute and operational activities related to the SDPRC. The Institute Manager will design, evaluate, and refine institute-wide processes to ensure efficient and effective implementation of institute-wide activities. Among these activities are maintaining the website, maintaining institute-wide data collection activities (e.g., publications and student involvement), serving as a liaison with the SDSURF for facilities, and coordinating meetings between IBACH investigators, between project managers, and between project-specific administrative assistants and serve a key role in supporting the IT coordinator.

Minimum Qualifications

Bachelor's degree in public health, public administration, business administration or related or equivalent training and administrative work experience involving study, analysis and/or evaluation Previous experience in a supervisory or lead capacity Four (4)-years of progressively responsible experience in technical or administrative assignments, two years of which would be a the Program Specialist I level Experience managing websites

Required Knowledge, Skills, and Abilities

Knowledge of research methods, including program planning and evaluation Knowledge of budget policies and procedures Knowledge of basic methods and procedures for research and analysis Knowledge of the human resources and recruitment process, faculty relations; system planning, development and administration Knowledge of grant proposals and grant budget setup Knowledge of SDSURF policy and procedures Knowledge of the South Bay region of San Diego and Imperial County Knowledge of website management, design and updates Ability to serve on various committees and facilitate meetings Ability to prepare presentations and speak in group settings Ability to display accountability for work results Ability to supervise or lead a staff as required to include training and providing feedback on performance Ability to monitor, track and reconcile general ledger for grants and grant closing documentation Ability to monitor foundation accounts and expenditures and deposits Ability to arrange travel and process travel reimbursements Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to perform financial analysis, planning and fund management Ability to use and apply independent judgment to make decisions, interpret, and apply a wide range of policies and procedures in relation to the project Ability to organize and plan work and projects including handling multiple priorities Ability to compile, write, and present reports related to program or administrative specialty Ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the Institute and interact effectively with co-workers Ability to serve as department contact for facility requests and maintenance issues Ability to understand and follow posted work rules and procedures Ability to relate well to others within the project environment Ability to be a highly motivated self-starter, with strong interpersonal skills Ability to communicate effectively, both orally and in writing Ability to demonstrate a high level of cross-cultural sensitivity Ability to maintain discretion and confidentiality with sensitive matters Ability to use a variety of software packages including but not limited to Word, Excel, PowerPoint Ability to travel to communities throughout San Diego and Imperial Counties

Standard Requirements

This description incorporates the most typical duties performed. It is recognized that other related duties not specifically mentioned may also be performed. The ability to report to work on time; follow directions from a supervisor; interact effectively with co-workers; understand and follow posted work rules and procedures; accept constructive criticism; for managers and supervisory personnel to lead and manage others; and to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.

Preferred Education/Certifications

Master's in Public Health, Public Administration

Preferred Experience/Special Skills

Bilingual in both English/Spanish-language reading, writing and speaking Previous experience working with other academic institutions, federally qualified health centers, health department (local or state), and other community organizations Experience with coalition and advocacy building Experience creating and managing databases in Access

Working Conditions

Indoor, office setting. Some travel to communitites throughout San Diego and Imperial Counties

Job Close Date Jobs close at 4pm PST


Supplemental Questions

Additional Instructions for Applicants

Certain SDSURF positions must undergo background and other screening, which may include criminal history, credit history, health examination, fingerprinting, or other screening criteria which the SDSURF determines necessary for business purposes. Where such requirements are known, they will be stated in the job posting. By accepting a position with SDSURF, you are agreeing to undergo such screenings at any time during your employment with SDSURF if it is determined necessary for business reasons.

Open-Restricted Quick Link This link is only used for: named in grant, transferring of projects from other institutions to SDSURF, or transfer of position from
University to Foundation. Job must be in the "Open-Restricted" status.

Activity Report

Physical Effort with or without reasonable accommodations

Indicate the numbers of hours per day the employee will perform the following.

Bending over





Lifting or carrying


Reaching overhead


Repetitive use of hands/arms



Pushing or pulling

Repetitive use of legs

Eye/hand coordination

Driving cars, trucks, forklifts, and other equipment

Being around scientific equipment and machinery

Walking on uneven ground

Mental Effort

Indicate the numbers of hours per day the employee will perform the following.

Directing others


Using math/calculations


Working at various tempos

Concentrating amid distractions

Remembering names

Remembering details

Making descisions

Working rapidly

Examining/observing details

Discriminating colors

Environmental Factors

Indicate the numbers of hours per day the employee will perform the following.





High places





Change of temperature





Working with others

Working around others

Working alone

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