Institutional Support (Administrative Officer)
University of Hawaii - Honolulu, HI

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Duties and Responsibilities

Serves as Administrative Officer under the supervision of Hawaiinuiakea's Fiscal Authority and assigned to Ka Papa Lo'i 'o Kanewai Center for Native Hawaiian Cultural Garden.

Assists with all fiscal and personnel matters for the Center:
Initiates, prepares, reviews, audits, analyzes all fiscal related documents, including requisitions, purchase orders, travel requests, etc., and ensures compliance with university, state, RCUH, and federal policies, procedures, and regulations.

Assists with preparation of extramural funding proposals for center faculty to include development of budgets and review of proposals prior to submittal to Dean.

Assists Center Director and PIs with overall management and administration of grants and appropriated funds awarded/allocated to the Center and ensures compliance to university, state, RCUH, and federal regulations.

Develops and monitors the Center's budget, expenditures, allocation, financial reports and indentifies and resolves discrepancies, as necessary.

Provides support services, advice, and training to faculty and staff in personnel, fiscal, procurement, contract management, and other technical and/or functional areas.

Initiates and reviews personnel documents for new and continuing employees.

Review and approve submission of Center's purchasing card transactions to include review of PVSnet report logs.

Keeps Center's staff informed of changing university, state, RCUH, and federal policies and procedures.

Maintains collaborative relationships with project members, UH partners, and Hawaiian community participants.

Serves as resource person for inquiries related to the Center:

Schedule and coordinate visitations to the Center's faciliies by public and private school teachers and students, university faculty and students as well as the community at large.

Develops forms and processes to distribute, collect, and maintain indemnification waiver forms for visitors to Center's facilities.

Assist with public relations materials and updates Center's web pages on School's website.

Develops and promotes a fully functional service oriented team environment.

Maintains collaborative relationships with project members, UH partners, and Hawaiian community participants.

Other duties as assigned

Minimum Qualifications

Possession of a baccalaureate degree in Education, Business Administration, Arts and Sciences, or related fields and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or equivalent education/training or experience.

Functional knowledge of principles, practices and techniques in Business Administration so demonstrated by knowledge, understanding and ability to apply concepts, terminology.

Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration.

Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Business Administration.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

Demonstrated ability to work with multi disciplinary programs and community members.

Experience with state, UH and RCUH policies and procedures.

Experience working with the Hawaiian community.

Knowledge of FMIS, eFMIS, eTravel, RCUH, and UH Data Applicant systems.

Proficiency in Hawaiian Language.

Functional knowledge of Native Hawaiian agricultural and aquacultural practices.

Experience with federal, state, local, and private philanthropic funders.

University of Hawaii - 23 months ago - save job
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The University of Hawaii at Manoa serves approximately 20,000 students pursuing 225 different degrees. Coming from every Hawaiian island,...