Duties and Responsibilities
Serves as Manoa Manager of Procurement & Property Management for the Chancellor’s and Vice Chancellor’s Offices and respective divisions involving the procurement of supplies, services, equipment and capitalization services.
Formulates and administers the formulation of campus policies and procedures relating to procurement & property management.
Advises campus units in the preparation of invitations for bids, requests for proposals and other procurement actions, including emergency and sole source procurements.
Reviews and audits all emergency procurements, sole source procurements over $25,000 and other procurement exemptions, recommends approval/disapproval to Chancellor.
Reviews, audits and assists in management of major procurement documents for campus units to ensure control and compliance prior to service/good acquisition.
Works with campus programs to refine procurement requests while ensuring conformity with purchasing and contracting requirements.
Administers special projects in various areas, e.g., preparation of studies and recommendations to accomplish specified management objectives, development of campus policies and procedures relating to procurement.
Reviews, modifies and,audit service contracts, affiliation agreements, memoranda of understanding and other contractual documents for campus units to ensure compliance with legal requirements.
Determines appropriate approving authority for contractual documents, and recommends approval/disapproval actions.
Advises Manoa AOs/FAs on procurement & property management policies, procedures and requirements to ensure consistency and legality of action.
Conducts training and staff development of AOs/FAs and other University personnel regarding State/Federal laws and University policies and procedures governing purchasing and property management.
Provides technical advice, interpretations and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to administrators and staff in the designated departments.
Provides technical support for the Office of Finance and Accounting in the UHM Chancellor’s Office and other designated programs on the Manoa Campus in the areas including fiscal management, procurement, and inventory control.
Keeps abreast of current and emerging laws, directives, policies, updates, etc. in procurement, property management, contracting and general financial administration.
Responsible for the management of General, Special, Revolving, Extramural and UH Foundation funds for the Manoa Chancellor’s Office and other designated programs.
Reviews lease agreements for campus units to assess appropriateness of terms and conditions, particularly related to liability and risk management areas, and to ensure compliance with legal requirements and policies and procedures.
Provides guidance to AO/FA and/or Deans/Directors in negotiating appropriate terms and conditions; recommends action to Chancellor or designee.
Performs reviews of campus unit PCard programs for compliance with procedures; provides guidance for improvements of internal procedures and suggests corrective actions as necessary.
Trains, evaluates and supervises administrative staff member(s) and student assistant(s).
Other duties as assigned
Possession of a baccalaureate degree in Economics, Business or Public Administration and 6 year(s) of progressively responsible professional experience with responsibilities for all phases of large scale procurement, contracting or public/government purchasing; or equivalent education/training or experience.
Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned area of large scale procurement..
Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with with large scale procurement.
Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.
Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Extensive working knowledge and thorough understanding of principles, practices and techniques in procurement and property management to meet the purchasing requirements of a large organization.
Extensive knowledge of administrative policies and procedures typical of an institution of higher education pertaining to the request for proposal, invitations for bid, and contracting.
Demonstrated ability to use spreadsheet, presentation and database software applications.
Considerable knowledge of legal requirements for documents and instruments pertaining to contractual agreements for goods and services.
Master’s degree in Business Administration.
The University of Hawaii at Manoa serves approximately 20,000 students pursuing 225 different degrees. Coming from every Hawaiian island,...