The Inventory Control Specialist manages activities concerned with verifying, tracking and reporting on inventory. Directs and coordinates activities concerned with verifying and keeping records on incoming and outgoing shipments and preparing items for shipment. Uses discretion and independent judgment in directing and coordinating inventory matters while serving as the point person for inventory questions. Focus of the Inventory Control Specialist position is to ensure accurate cycle counting and associated cost loss. This will include preparation for physical inventories as well. Function of position will impact Days of Inventory on Hand and Process Cost Absorbed. Coordinates, supervises, and assigns work to clerical and field employees working with a large and complex computerized inventory system requiring the application of computerized inventory control and associated accounting processes.
- Monitors daily inventory transactions for accuracy, identifies root cause and drives corrective action
- Supervises, instructs, and trains clerical office and field employees in the use of a computerized inventory system
- Maintain general ledger and inventory control systems
- Assists in the management of multiple, multi-shift warehouse operations
- Develop and distribute inventory reports
- Work with branch personnel to develop and implement a corrective action plan to permanently solve inventory issues at the branch
- Provide appropriate training as needed to branch personnel
- Communicate effectively with management, warehouse staff, supply chain teams and others involved in inventory processes
- Create process documents and procedures to improve inventory accuracy
- Investigate, analyze and correct inventory discrepancies
- Audits incoming and outgoing shipments to assure quality and accuracy
- Maintains records and develops reports for the reconciliation of supplies inventories
- Coordinate and conduct physical inventories and lead cycle counts
- Writes functional specifications for specialty items to be purchased
- Ensures inventory system file security through limited access to main programs
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
- Supervises operations and employees in the following areas: Shipping and Receiving, Material Handling, and Stock Control.
- Compiles records concerned with ordering, receiving, storing, issuing, and shipping materials, supplies, and equipment by performing the following duties personally or through subordinates
- Ensures contract compliance in all purchasing decisions.
- Interfaces with other departments internally (e.g. purchasing, production, scheduling) to identify, communicate and resolve issues and concerns related to inventory levels
- Develops, documents and implements inventory control procedures
- Reviews computer inventory records to ascertain location and inventory levels of materials. Makes adjustments as needed or directs others to correct.
- Provides oversight and audit function for receiving purchased parts into ERP
- Ability to prioritize tasks and manage multiple projects from various sources concurrently.
- Excellent communication skills; both verbally and written.
- Excellent people management and continuous innovation skills.
- Ability to professionally and tactfully interact with all levels within the organization.
- Work effectively as a team contributor on all assignments.
- Highly organized and ability to juggle tasks and projects.
- Strong problem solving and analytical skills.
- Perform independently while understanding the necessity for communicating and coordinating work efforts with both internal and external clients.
- Must be self motivated and focused.
- Must be familiar with product line.
- Read, write, speak and understand basic English.
- The application and implementation of computer record keeping systems, accounting and billing procedures, and perpetual inventory systems
- Must follow all safety policies and regulations
- Supervisory principles and practices
- 3 years of Inventory Control/Quality Control management experience
- Experience with compressors in the process gas market a plus
- Experience managing and controlling inventory with an ERP is required. Experience should include demonstrated skills in using data to identify problems, and implement and measure solutions/improvements.
- Supervisory/management experience
- Strong computer skills, including ERP, data analysis, MS Office (Excel, Word
- Bachelor’s degree in related field or equivalent combination of education and experience
- Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.