Judicial Assistant
Eau Claire County, WI - Eau Claire, WI

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Position provides legal secretarial and office management duties for the Circuit Court Judges and Family Court Commissioner.

ESSENTIAL FUNCTIONS (Illustrative only):
  • Performs receptionist duties including, but not limited to:
    • Answering and screening incoming calls
    • Placing conference calls
    • Directing the public
    • Responding to complex questions concerning the rules of court, procedures, or the court calendar
    • Providing liaison contact for attorneys, news media, and the general public
  • In the absence of Judges and Court Commissioner, makes decisions regarding scheduling and handling of matters requiring immediate action
  • Schedules court proceedings and prepares notices for court matters, maintains the court calendar, and reschedules cases within guidelines established by the Judges and Court Commissioner
  • Conducts scheduling conferences and pretrial conferences, as requested by a judge, to coordinate dates and obtain information regarding issues involved in cases prior to being heard in court
  • Drafts letters and orders
  • Prepares documents such as memorandum decisions (including checking case citations), orders, jury instructions and verdicts, and other legal documents, general correspondence, and memos from a variety of sources
  • Monitors the progress of assigned cases to ensure they are moving in a timely fashion
    • Analyzes documents in open case files for scheduled activity
    • Maintains case inventory files
    • Contacts attorneys of record to inquire into the status of cases
  • Obtains attorneys for court appointments for criminal, family, and civil cases
  • Performs a variety of clerical duties including, but not limited to:
    • Opening and sorting mail received by the court and, if authorized, responding to inquiries and scheduling requests
    • Monitoring judge's out-of-county assignments
    • Organizing and maintaining judges' interdepartmental files and records
    • Preparing travel and expense vouchers
    • Ordering and maintaining office supplies and materials
    • Maintaining records and files of correspondence, documents, and other items
    • Maintaining sample documents, forms, and other procedural files
    • Providing clerical support for the Court Services Coordinator
  • Coordinates work with other Legal Secretaries working for the Judges or Court Commissioner
  • Performs other related work as required or assigned

  • High school diploma or equivalent
  • Coursework in the legal secretarial field
  • Experience and/or training giving knowledge of the court system, familiarity with court procedure in various areas of the law, and understanding of legal process and terminology
  • Two (2) years of experience as a legal secretary, legal assistant, paralegal, or similar position in a law office setting
  • One (1) year of experience and/or training in personal computer use with a variety of software, including Microsoft Word; typing, transcribing, and standard office practices and procedures
  • Appointment will be conditional upon successful completion of criminal and caregiver background checks