Law Enforcement Records Supervisor
County of Santa Clara 29 reviews - Santa Clara, CA

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Under general direction, to plan, organize, and supervise the staff and activities of specialized technical law enforcement records functions in Administrative Booking or Sheriff Records.

This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at Computers are available at the County Government Center, 70 West Hedding Street, 8th Floor, East Wing, San Jose, CA 95110, normal business hours, for applicants to apply online.

All applicants are required to complete the supplemental questionnaire. Applications received without the completion of the supplemental questionnaire will be rejected.

Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.

Typical Tasks:
Supervises staff and activities of law enforcement Records or Booking unit shifts or functions;

Interviews, hires, supervises, trains, and schedules staff assignments;

Assigns and reviews work, trains or delegates training, and evaluates employee performance;

Develops, plans, and implements classroom and on-the-job training programs, and written updates and procedures;

Represents the department or division at state and local automated criminal justice information meetings;

Interprets legal processes, records, policies, and procedures, and keeps staff informed of changes in laws and other agency requirements;

Supervises the maintenance of automated and manual data systems containing varied confidential law enforcement and criminal justice information;

Trains staff to operate and access all data bases in multiple computer systems, and supervises the control of criminal history files;

Supervises booking, release, warrant, subpoena, restraining order, CLETS, SLETS, NCIC, and other criminal records processes;

Ensures compliance with Federal, State, and local mandates for release of information;

Resolves administrative problems and determines inmate release or basis for detention based on complicated court documents;

Testifies in court regarding prior convictions, warrant information, or other law enforcement records;

Prepares departmental payroll and related reports and maintains records of overtime, vacation, and sick leave;

Inventories and orders supplies;

Researches, collects data, and prepares statistical and written reports;

May identify and resolve automated system performance problems, under the direction of systems professionals;

Performs other related duties as required.

Employment Standards:
Any combination of education, training, or experience, which demonstrates the skills and abilities, needed in the field of technical law enforcement records. Supervisory experience is preferred.

Knowledge of:
Principles of supervision, training, and evaluation;

Principles and legal requirements of law enforcement records management, preparation, processing, indexing, retention, disposition, storage, and release;

A variety of criminal justice manual and automated records management and telecommunications systems, subsystems, and networks, their relationships and alternative uses;

Code languages and interpretation and laws governing County, State, and nationwide law enforcement computer systems;

Information needs and objectives of users of law enforcement data;

Arrest, bail, and booking processes, court and detention procedures, legal documents, law enforcement codes, and sentencing and release calculations;

Penal, Vehicle, Civil, Health and Safety, Welfare and Institution, Municipal, and other statutory codes;

Codes, ordinances, and legal procedures for processing and dissemination of criminal history and incident information;

Criminal justice procedures, functions and relationships of the criminal justice system, courts, and law enforcement agencies.

Ability to:
Plan, organize, and supervise the staff and activities of specialized technical law enforcement records and booking functions;

Communicate with and motivate employees, establish standards and review and monitor work;

Design and implement training programs;

Make effective decisions and take appropriate action in a variety of work situations;

Solve problems of organization and personnel;

Deal effectively with the public, attorneys, and other law enforcement personnel on a local, state, or federal level;

Testify in court regarding prior convictions, warrant information, or other law enforcement records;

Interpret laws, regulations, and procedures and ensure compliance in all areas of responsibility;

Resolve difficult operating problems in using multiple and varied computer information systems;

Communicate effectively orally and in writing.

Special Requirements

The ability to pass a background check and be bondable.

Willingness to work other than a normal Monday through Friday day shift.

Desirable Qualifications

Completion of Peace Officer Standards & Training (POST) Records Class

Completion of POST Supervisory Records Class

Possession of Department of Justice Telecommunications Certification

Completion of Department of Justice "Train the Trainer" Class

Veterans Preference Information

This recruitment has been identified as non-entry level by the Human Resources Director. Any veteran who has submitted a copy of their DD214 form, and received an honorable discharge within the last five years, will be given a preferential credit of five percent (ten percent for those identified as disabled veteran’s), after attaining a passing examination score for a numerically scored examination.

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