Legal Assistant, Sr.
Northern Arizona University 95 reviews - Flagstaff, AZ

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Special Information

This is an eighteen-month, half time benefit eligible position that is initially being funded by the College of Social and Behavioral Sciences. The Arizona Innocence Project will be seeking to procure grant funding to extend support for this position beyond June 30, 2014. The incumbent is not eligible for layoff or recall status.

Job Description

Provides administrative and case-related support to attorneys. Under the direction of the Arizona Innocence Project (AIP) Staff Attorney, resolves routine legal issues. Manages all case in-take, record keeping, and inmate correspondence. Researches and analyzes law sources such as statutes, recorded judicial opinions, legal articles, and legal codes to prepare legal documents, such as briefs, pleadings, appeals, etc. Has knowledge of the field's concepts, practices, and procedures. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate attorney supervision.

The specific duties of the position are as follows:
  • Assist attorney with case intake process and management of all communication with AIP petitioners.
  • Assist attorneys with preparation for post-conviction litigation, organize evidence or exhibits, notes, and witnesses.
  • Draft up legal letters, correspondence, affidavits, and a variety of legal documents and maintain them by filing manually or storing on an electronic database for later retrieval.
  • Assist with preparation of legal briefs, pleadings, and witness interviews.
  • Communicate with clients or third parties of interest to specific cases to ask questions, interview, or request information from. Communicate with clients about legal processes and progress of cases.
  • Research, analyze data such as legal precedents in past cases, codes, statutes, public records, and other legal research as it pertains to specific cases.
  • Seek out and communicate with witnesses; interview and prepare witnesses, and ready them for court proceedings.
  • Manage and supervise the operations of the law office; ensure timely delivery of legal documents.
  • Maintain legal library (legal volumes), supplies, electronic equipment maintenance, and general office duties.
Minimum Qualifications

  • Bachelor's degree in Legal Assistant Studies or related field AND four years of paralegal or legal secretarial experience; OR,
  • Associate degree in any field which includes legal assistant course work AND six years of paralegal office or legal secretarial experience; OR,
  • Certification by the National Association of Legal Assistants AND four years of paralegal or legal secretarial experience; OR,
  • Completion of a legal assistant education certificate program AND six years of paralegal or legal secretarial experience; OR,
  • Eight years of paralegal office of legal secretarial experience; OR,
  • Any equivalent combination of experience, training and/or education.
Preferred Qualifications

  • Bachelor's Degree and a post-Baccalaureate Paralegal Degree, and a minimum of 2 years experience in a Criminal Law setting.
  • Certified Legal Assistant Status (offered through the National Federation of Paralegal Associations).
Knowledge Skills and Abilities

The Knowledge of:
  • Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
  • Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
  • Electronic equipment, and computer hardware and software, including applications and programming.
  • Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • Understanding written sentences and paragraphs in work related documents.
  • Managing one's own time and the time of others.
  • Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Communicating effectively in writing as appropriate for the needs of the audience.
  • Talking to others to convey information effectively.
  • Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Adjusting actions in relation to others' actions.
  • Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Read and understand information and ideas presented in writing.
  • Listen to and understand information and ideas presented through spoken words and sentences.
  • Communicate information and ideas in speaking so others will understand.
  • Combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • See details at close range (within a few feet of the observer).
  • Communicate information and ideas in writing so others will understand.
  • Apply general rules to specific problems to produce answers that make sense.
  • Speak clearly so others can understand you.
  • Identify and understand the speech of another person.
  • Generate or use different sets of rules for combining or grouping things in different ways.
General Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.



FLSA Status



This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified family members. More information on benefits at NAU is available at Classified Staff employees are in a probationary status for their first six months at NAU.

Employees offered a position on or after July 20, 2011, will be eligible for state health plans (including NAU's BCBS Plan) after 90 days of employment. If you accept an offer on or after July 20, 2011, you will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after your start date. More information is available at:

Application Deadline

January 7, 2012 at midnight.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

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