The legal assistant reports to and provides legal and administrative support to the senior counsel in the Office of General Counsel. The legal assistant will also provide administrative support to the chief compliance officer and export control and privacy officer.
1. Answer phones, receive visitors, set up meetings and maintain calendars.
2. Assist with statewide regulatory filings.
3. Assist with administration of conflict of interest response process.
4. Assist with planning presentations and PowerPoint.
5. Conduct research on the Internet as well as Lexis-Nexis.
6. Maintain, file, digital archive, and retrieve highly confidential sensitive data. Insure the privacy and security of same.
7. Prepare and/or contribute to the preparation of routine and non-routine reports, briefings, presentations, letters, memoranda, proposals and public relations information.
8. Maintain records of expenditures, process payments, reconcile monthly expense statements and prepare monthly information on expense activity.
9. Assist with organizing internal and external meetings, and special events hosted by the compliance program or the legal office.
10. Seek out opportunities to assist others in the office.
11. Set standards for excellence in providing service to the other central offices and schools/college.
12. Assist others with routine inquiries in the office.
Perform other duties as assigned.
Department: Daily contact by telephone and in person with all staff working in the Office of General Counsel (General Counsel, 4 associate counsels, assistant secretary, executive assistant and other legal assistants).
University: Contact with senior administration; president, vice presidents, provost, deans and all levels of support staff.
External: Contact with outside law firms, business and federal/state government agencies.
Students: Contact with students.
This position will have no supervisory responsibility.
Experience: Minimum of 5 years work experience as a department assistant or legal assistant.
Education/Licensing: High school education required. Associates/Bachelors and/or paralegal degree preferred.
1. Proficient in operating PC’s.
2. Proficient with email and Outlook programs as well as Microsoft Windows, Excel, Word, PowerPoint and Access.
3. Excellent oral and written communication skills required.
4. Highly dependable.
5. Must possess a pleasant business manner.
6. Strong organizational skills; flexibility and demonstrated ability to multi-task, prioritize and meet deadlines.
7. Must demonstrate attention to detail and accuracy, time management skills, and follow-through.
8. Excellent written and verbal communication skills, including extensive ability to proofread and edit.
9. Excellent interpersonal skills for working with a range of individuals in academic and community settings.
10. Must be able to work under pressure and exhibit calmness, good business judgment and maintain professionalism and confidentiality in stressful conditions.
11. Must be able to function as part of a team, and be professional in demeanor, dress and communication at all times.
12. Willingness and capability to learn is critical.
13. Proactive approach to potential problems, excellent problem-solving skills required.
This job presents no health or safety hazards, but the individual must be able to work under time constraints in a diverse environment with continuous interruptions and walk-in traffic. The stress level for this position is high at times due to the basic nature of legal affairs.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
Case Western Reserve University - 4 months ago