Legal Assistant
Dakota County - Hastings, MN

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POSTING TYPE: Open Competitive
DEPARTMENT: County Attorney
HOURS: Full-time
HIRING RANGE: $50,700 - 55,400/year (C-41 DBM Level)
LOCATION: Judicial Center, Hastings
UNION: None
CLOSE DATE: 4:30 p.m. on Friday, February 8, 2013

Paraprofessional legal position working in various divisions of the County Attorney's Office. Processes referrals and cases including criminal, juvenile delinquency, child support and paternity, economic assistance, adult and juvenile and protective services, bankruptcy, collections, condemnation, civil forfeitures, general civil litigation, administrative hearings and tax cases. Performs a wide variety of legal services for staff attorneys. Works independently under general supervision of the Division head, with direction from staff attorneys. The current vacancy is in the Criminal Division, however, office needs may require transfers to other divisions.

Minimum Qualifications:
  • Associate's Degree in Legal Assistance/Paralegal AND Three years of related legal office work experience.
OR
  • Bachelor's Degree in Legal Assistance/Paralegal AND One year of related legal office work experience.
OR
  • Bachelor's Degree in an unrelated field AND a Paralegal Certificate AND Two year of related legal office work experience.
OR
  • Paralegal Certificate AND Four years of related legal office work experience.
Typing ability: 50 w.p.m.

Duties & Responsibilities:
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

Duties in the Criminal Division:
1. Create and maintain physical and electronic files including: identifying and entering data, identifying and entering file events and court dates, and identifying and entering victim and witness information;
2. Assist prosecutors with case preparation including: identify, locate, obtain access to investigative reports, files, court records, photographs, audio and visual recordings, and other documents;
3. Assist in the preparation and editing of investigative reports, files, court records, photographs, audio and visual recordings and other documents for disclosure to defendants and other persons or entities;
4. Prepare court documents and pleadings;
5. Create, edit and format digital audio and visual media for court presentations;
6. Assist prosecutors in court presentations including the set-up, operation and troubleshooting issues related to computer equipment, projector, speakers and other equipment needed for courtroom presentations.

Duties in the Civil Division:
1. Provide assistance as needed in the following types of cases; condemnation, tort defense, collections, asset forfeitures, public benefits appeals, child care licensing appeals, property tax appeals, enforcement of County ordinances, environmental regulatory actions, commitments and other matters.
2. Provide assistance to Assistant County Attorneys in general litigation files by drafting pleadings,
discovery requests, motions and other documents; preparing exhibits for trial; interviewing and preparing witnesses; and gathering relevant facts and information.
3. Monitor status of files and litigation and communicate status to attorneys and legal secretaries.
4. Schedule depositions and provide assistance to assistant county attorneys at depositions.
5. Provide assistance to Assistant County Attorneys at trials and administrative hearings.
6. Perform basic title and encumbrance research on real property.
7. Prepare responses to Minnesota Government Data Practices requests for release of information.
8. Prepare/Draft legal documents including affidavits, memoranda, purchase agreements, easements, deeds and contracts for County departments with direction from assistant county attorneys.
9. Revise administrative and civil forfeiture forms to incorporate changes in the law and print administrative forms.
10. Prepare pleadings for civil forfeiture cases, including summons and complaints.
11. Review and process truancy referrals.
12. Prepare annual truancy statistics.
13. Field telephone calls from police departments, schools, the public, etc.
14. Process the collection of amounts owed to the E&EA Department for cases referred to the Attorney's
Office upon death of medical assistance recipients.
15. Draft procedures for E&EA to follow when changes occur in State law affecting collection of claims for medical assistance from decedent's estates.

Duties in the Child Support Enforcement Division:
1. Collect, organize and analyze relevant data for case preparation, including take oral statements.
2. Compile data and perform legal research.
3. Prepare/Draft legal documents such as petitions, affidavits, motions for paternities, dissolutions and other child support actions as well as letters, memos and forms.
4. Field miscellaneous calls from Child Support Office, litigants and the public.
5. Retrieve case information from the State automated Child Support Information Systems.
6. Provide information to County IV-D Agency regarding case status.
7. Review and process truancy and delinquency referrals.
8. Maintain the juvenile delinquency charging books for all staff.
9. Prepare annual truancy statistics and assists in truancy training at schools.
10. Coordinate the Level I & II Alcohol and Marijuana Diversion Program.
11. Prepare/Draft legal documents such as petitions, affidavits, and various letters and memos.
12. Field miscellaneous calls from Police Departments, schools, public, etc.
13. Enter and retrieve case information into/from the County Attorney automated information systems.

ESSENTIAL JOB FUNCTIONS: Because duties vary from unit to unit, essential functions will be determined at the time of vacancy.

Knowledge, Skills & Abilities and Work Environment:
  • Working knowledge of relevant laws, rules and regulations.
  • Working knowledge of court procedures and practices.
  • Working knowledge of and ability to do legal research and to use legal resources such as legal digests, statues and practice manuals, including ability to perform basic legal research through Westlaw.
  • Knowledge of legal terminology and forms used in legal discourse, procedures and documentation.
  • Effective verbal and written communication skills.
  • Working knowledge of common computer equipment, computerized case management systems, and office software such as Microsoft Office.
  • Working knowledge of common trial presentation software.
  • Working knowledge of common spreadsheets/document management programs and software such as Excel.
  • Working knowledge of common audio/video equipment and editing software.
  • Ability to establish and maintain effective working relationships.
  • Ability to abide by federal, state and office confidentiality requirements.
  • Ability to work independently with minimal supervision.
WORK ENVIRONMENT: Work is performed within a County office building. Lifting requirement of up to 20 pounds on an occasional basis. Equipment used may include, but is not limited to computer, printer, typewriter, calculator, telephone, and copy and fax machine.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.

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