Job Title: Legal Assistant
Department: Legal Department
Shift: Day Shift
Education Requirements: Must have a high school diploma. Some college and/or business education preferred.
Skills Requirements: Experience with word processing equipment and various other software programs, as well as a variety of other office equipment necessary to accomplish the job at hand. Abilities: Must: (a) be a self-starter and have the ability to prioritize workload; (b) be able to work independently; (c) have exceptional organizational skills; (d) be flexible and the ability to adjust quickly and redirect attention to details; and (e) have excellent verbal and written communication skills.
- 3+ years of Administrative Assistant experience supporting corporate office in administrative capacity and experience working in a legal setting is highly preferred.
- High level of proficiency using Microsoft Word, Excel, and PowerPoint required.
- Outstanding organizational, interpersonal, and administrative skills.
- Excellent attention to detail with the ability to multi-task.
- Excellent telephone, writing, and proofreading skills.
Job Duties and Responsibilities:
Understands complex business-related legal documents including supply agreements, acquisition and sale agreements, joint venture agreements, and service and vendor related agreements, and supports document management process.
Engages in corporate governance, including drafting board and stockholder resolutions, maintaining all corporate records, minute books and filings, maintaining entity history and corporate database, responsible for the acquisition of business licenses and interacting with various Secretaries of State.
Generates various reports for audits and/or internal meetings.
Maintains project files and keep all matters updated and current.
Performs research and support activities to assist attorney.
Uses PowerPoint, MS Word, Excel, and other programs in preparation of correspondence, documents and/or presentations; efficiently creates charts, graphs, tables, and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.
Establishes and maintains filing systems; classifies, sorts, and files correspondence, records, media clips and other documents.
Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need.
Coordinates meetings, calls and conferences to include: ordering meals, scheduling conference rooms, and room set up. Tear down, stock and clean conference rooms following meetings.