Legal Recruiting Coordinator
Sidley Austin LLP - Palo Alto, CA

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Summary: The Legal Recruiting Coordinator provides administrative support to the Office Manager and assists in coordination of lawyer recruiting and legal receruiting responsibilities for the Palo Alto office.Duties and Responsibilities: Responsible for facilitation and documents related to posting open positions, interview schedules, summer, new associate and staff manuals, lateral lawyer onboarding, first day orientation schedules. Works with practice group heads, Managing Partner, Office Manager, Recruiting Committee, Human Resources and the Associate Comp Committee.Recruiting: Together with the Office Manager, updates the Firm's recruiting website and extranet. Registers for on-campus recruiting at selected law schools, confirms interview dates with them, and reserves interview rooms as needed.Together with the Hiring Partner and Office Manager, prepares the recruiting binder for on-campus recruiters.Attends meeting with the Hiring Partner, Office Manager and on-campus recruiters to discuss interview procedures and recommendations. Assist on-campus recruiters with travel details.Troubleshoots all recruiting schedule changes, and finds replacements for recruiters who become unavailable.Whenever possible, obtains resumes of applicants from each school in advance, forwards them to the appropriate on-campus recruiters who select the students to be interviewed, then gives the names of those students to the respective schools.Upon completion of on-campus interviews, meets with the Hiring Partner, Office Manager and recruiting lawyers to determine which students will be invited to participate in the summer program. Immediately informs other offices as to which students will and will not be invited.Schedules office visits and hotel accommodations for invited candidates.Arranges receptions, dinners and lunches at the Firm, on various campuses and at other locations for recruiting purposes.Schedules on-site interviews that accommodate each candidate's interests, needs and background. In addition, arranges a meeting between each student and their recruiter.Greets each student upon their arrival in the office, reviews their schedule with them, escorts them to their interviews, and meets with them at the end of the day to answer any questions they may have.Collects evaluations from all lawyers that interview each candidate on-site on the same day the interviews are held, and gives the evaluations to the Hiring Partner and Office Manager.Keeps the Hiring Partner and Office Manager apprised of the number of offers that have been made, the number of candidates that have been interviewed from each school, and other relevant data. Sends weekly recruiting status reports to the Hiring Partner, Office Manager and corporate office.Maintains recruiting travel files, school files, including administrative and resume/interviewing information, and recruiting reports and statistics regarding offers and acceptances for on-campus recruitment.Enters, updates, and ensures the accuracy of all data in the recruiting database.Together with the Office Manager, responds to inquires from incoming associates and ensures the timely completion, receipt, and processing of all orientation forms as required by law and/or the Firm.Gathers information on potential client conflicts from all new lawyers and summer associates; submits requests for conflicts checks to the Firm's Conflicts department; and sends completed conflicts checks reports to mentors/recruiters for review.Together with the Office Manager, researches and completes the National Association for Law Placement form and other recruiting surveys as needed.Summer Associate Program: Together with the Office Manager and Summer Associate Program Committee, plans and coordinates the summer program.Researches, reserves sites and attends social events for the summer program.Prepares informational materials for distribution via the extranet to incoming summer associates (e.g. housing, interests survey).Prepares the summer program picture book and Summer Associate manual.Coordinates the first-day orientation program.Prepares and distributes memoranda to all personnel regarding the summer program.Tracks and coordinates all work assignments with the Summer Associate Program Committee (SAPC).Coordinates completion of summer associate evaluations by lawyers and provides summary reports to SAPC.Enters, updates, and ensures the accuracy of all data regarding summer associates in the recruiting database, including daily updates on summer associates' projects received from the Summer Associate Program Committee and the summer associates themselves. Enters all summer associate reviews into the database and generates weekly reports for the Summer Associate Program Committee.General: Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.Maintains recruiting files and works with Human Resources on pending personnel documents.Oversees all unsolicited resumes and coordinates their entry into the write-ins database.Runs PeopleSoft reports, coordinates entry of alumni and jurisdiction data.Miscellaneous: Works closely with the Palo Alto Chair of the Associate Compensation Committee to coordinate associate reviews.In coordination with Human Resources, coordinate staff recruiting, arrange interviews and testing as needed.Assist with summer intern program.General Administrative assistance as needed.
Qualification Requirements: To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (the Duties') above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. Employees or applicants who need an accommodation should contact Human Resources. Education and/or Experience: Required: One to two years related experience and/or training; or equivalent combination of education and experience. Preferred: Bachelors degree (B.A.) from four year college or university.Other Skills and Abilities: In addition to the above, the following may also be required of the successful candidate: Excellent organizational skillsExcellent attention to detailThe use of good judgment and good interpersonal communication skillsWell developed analytical and problem solving skillsWorks harmoniously and effectively with others as part of a teamA self-starter who desires to show ownership and commitment to the jobExercises confidentiality and discretionProofreads accurately

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Sidley Austin LLP is a premier law firm with a practice highly attuned to the ever-changing international landscape. With 1,900 lawyers...