Job Summary & Objectives:|
The Legal Secretarial Resource Assistant supports local attorneys to deliver the highest level of service to internal and external clients alike. As a contributing team member, the Legal Secretarial Resource Assistant is pro-active in balancing multiple work demands, taking personal responsibility for the quality and timeliness of his/her work product, and maintaining client and Firm confidentiality. The Legal Secretarial Resource Assistant knows who the attorneys are, their personal preferences and work styles. The Resource Assistant maintains a professional demeanor and focus, is confident of his/her skills and abilities and seeks to maximize team contributions and minimize disruption to the workday. Bankruptcy experience is strongly preferred.
Promptly responds to work requests via written, verbal or electronic communication. Effectively, efficiently and thoroughly manages work requests through to completion. Effectively analyzes the task complexity, time demands, negotiates a reasonable deadline for its completion and anticipates next steps in the process. Interacts with attorneys and staff across Firm offices. Smoothly handles multiple demands, shifting priorities and rapid change. Provides assistance, as needed, for practice specific Court filings and/or transactional deals. Assembles practice specific binders. Attorney Chrome River expense entry. Responds to and assists with various office requests and projects, as requested.
Minimum Level: High school diploma Preferred: Associate degree Experience
Minimum Level: 5+ years of legal secretarial experience; bankruptcy knowledge preferred Preferred: 10+ years of legal secretarial experience; bankruptcy knowledge preferred Communication Skills
Minimum Level: Speaks and writes English clearly and succinctly Preferred: Able to draft correspondence Math Skills
Minimum Level: Business Level Math Computer Skills
Minimum Level: Microsoft Office Suite; Chrome River; InterAction; Carpe Diem Advanced: Troubleshoots technology issues Reasoning Ability
Minimum Level: Logical thinking Advanced: Conceptual thinking—understanding how one unique problem set is similar to another Certificates & Licenses
Basic: None Preferred: Notary Public Competencies:
Attorney/Client Service Business Focus Communication Professional Demeanor Relationships Teamwork Technical Skills Work Environment
High pressure Deadline driven Open-work space Physical Demands
While performing the duties of this position, the Legal Secretarial Resource Assistant will need to regularly move around the office and occasionally stand to use copiers, scanners or other pieces of equipment for a protracted period of time. The Legal Secretarial Resource Assistant must be able to sit for long periods of time and type on a keyboard. The Legal Secretarial Resource Assistant must be able to receive detailed information through oral and written communication. The Legal Secretarial Resource Assistant is required to have close visual acuity to use a computer monitor, read, create, proofread and transcribe documents. The Legal Secretarial Resource Assistant must be able to exchange information and receive instructions via phone and email. On occasion, the Legal Secretarial Resource Assistant may need to lift files or move boxes of files weighing up to 15 lbs. and on a regular basis may need to push/pull file drawers and file folders of 2-5 lbs.
Monster - 19 months ago