Position Title:
Legal Secretary Administrative Assistant
Applications must be received by Midnight
on the closing date.
Listing Number: 7944-12A5
>"
For more information contact: State Agency:
Labor and Industry
Office of Human Resources - P.O. Box 1728
Helena , MT
59624-1728
Phone: (406)444-3710
Fax: (406)444-3685
TTY: (406)444-0532
E-mail: dliapps@mt.gov
OR -
Local Montana Job Service Workforce
ID
Number(s):
66204024
Openings:
1
Location:
Helena
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
6/13/2012
Closing Date:
6/20/2012
Department:
Labor and Industry
Division:
Employment Relations
Bureau:
Human Rights
Band/Grade:
03
State Application Required:
Yes
Salary:
$20,976.00 - $26,220.00
Salary Unit:
Yearly
Additional Salary Information: Applicants’ qualifications are assessed based on minimum qualifications and in accordance to Pay Plan Rules. Successful applicant’s pay is set using the above salary range based on qualifications. Additional compensation includes $8,796 for benefits and 7.1% of employer contribution to retirement.
Special Information:
If you’re looking for an opportunity in a career providing customer service to Montana citizens, and living and working in beautiful Helena then MT Dept of Labor and Industry can offer you a great work environment with Benefits .
The successful applicant must receive positive job references. Pay for employees new to DLI will be set at a level below salary of current employees with similar qualifications. Following a successful trial period, new employees shall have pay adjusted to a base salary level that is consistent with current employees with similar qualifications.
Required applications materials:
State of Montana Employment Application Form
Response to Supplement Questions
Cover Letter
Resume
Online applications are encouraged; however, for applicants choosing not to apply online, please note the State of Montana Employment Application Form is required. Complete application materials must be submitted by closing date of job posting. Late or incomplete application materials will not be considered.
Application materials are accepted via on-line, email, fax, postal mail, or dropped off at nearest MT Job Service. If you have any questions or problems applying for this vacancy, please contact us at dliapps@mt.gov or (406)444-3710.
Duties:
This position provides a variety of professional support and paralegal assistance to both the Human Rights Commission and Human Rights Bureau. This position receives and properly processes, and prepares a variety of legal documentation necessary for a party to have proper access to the Department’s administrative process. Takes the lead role in screening calls for placement on the Bureau’s intake calendar. Screens incoming phone calls for possible violations of state and federal discrimination laws. Manages timelines from policy guidelines for Bureau’s intake appointment calendar.
Provides administrative support and office management functions. Maintains legal documents filing systems, both computer and hard copy. Maintains inventories, orders office supplies and capital equipment. Tracks and codes all invoices to insure proper payment of expenses. Prepares reports for tracking invoices and travel vouchers for both co-workers and Human Rights Commission.
Communicates effectively with attorneys, the general public, and other Department personnel. This position is responsible for issuing all case closure notices and appeal documents to the parties to a case, accepting appeals of Human Rights Bureau (HRB) case decisions and Department of Labor and Industry (DLI)Hearings Bureau orders, calculating and notifying the parties of Human Rights Commission members of briefing schedules, preparing investigation files and supporting evidence for Commission hearings, and tracking compliance with affirmative relief orders and conciliation agreements. These documents are time sensitive and accuracy is critical to ensure statutory appeal rights are not lost. In addition, this position is responsible for certification of cases to be sent to DLI Hearings, tracking discrimination cases appealed to District Court and for logging, safekeeping and disbursement of all settlement monies to parties and counsel, a safety sensitive task.
This position is the only support staff for the 5 member appointed Human Rights Commission. HRC meets every other month in Helena, and this position is responsible for all travel, hearing logistics, hearing minutes, and issuance of Commission orders ad prepared by HRC counsel. Other duties include tracking all HRC expenses, conference calls, appeals, extension requests, updating the Bureau web site and posting DLI Hearings decisions to the web in a timely manner.
Competencies:
Requires knowledge or ability to acquire knowledge of discrimination laws; correct format for legal documents; and ability to acquire knowledge of agency rules regarding formatting and filing of documents.
Must have knowledge, skills, and ability with computer applications. Must have the ability to assist Bureau in the transmittal of Bureau files or information to either the Hearings Bureau and/or district courts. Must have the ability to work independently in developing and implementing work projects. Ability to cope with periods of simultaneous high-priority projects. Ability to use discretion in the handling of sensitive information. Must have strong written and verbal skills to be able to communicate effectively with attorneys, the general public, and other Department personnel. Requires attention to detail and maintains a high level degree of accuracy.
The Department of Labor and Industry strives to provide an effective customer focused work environment. Our goal is to provide excellent service to all our customers. The core values of this Department are customer focus, individual responsibility, individual growth, ethics in the workplace, and continuous improvement. These values represent the Department’s expectations of staff and the ideal employee is one who embraces these values.
Education/Experience:
The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to completion of High School, two years of post secondary education in paralegal studies, general business, business English or journalism, office technology, computers, or related field and one to three years of progressively responsible legal secretarial, paralegal assistant or executive secretary experience. The successful applicant(s) with college credits or college degree(s) shown on the application may be required to provide a copy of their college transcripts or diploma upon interview or prior to hire for pay setting purposes.
Supplemental Questions:
The information you provide on this application supplement will be used by the selection panel in combination with your education and experience to determine which applicants will be selected for an interview. Your responses will be viewed apart from your state application and other application material, therefore, IT IS IMPORTANT TO PROVIDE SPECIFIC INFORMATION REGARDING NAMES OF EMPLOYERS, DATES, JOB TITLES, ETC. In order to receive full credit, you must express yourself fully and completely. Do not expect the selection panel to make assumptions based upon your application, resume, or other materials when rating your application supplement.
Please describe your experience in writing and editing work related documents; include the types of documents you have prepared and your role in researching and editing documents.
Please describe your computer proficiency, for example, your proficiency with Microsoft Word, Excel, Outlook, Internet skills, or other computer related skills.
Additional Materials Required:
Cover Letter
Resume
State of Montana - 12 months ago
- save job
-
block
