Legal Secretary II
County of Santa Clara - Santa Clara, CA

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Under minimal supervision, to perform a variety of complex legal secretarial duties, to transcribe and prepare legal documents, to abstract information, and to perform a variety of responsible duties in support of County attorneys.

This recruitment requires the submission of an online application. Paper applications will not be accepted. Applicants must apply online at Computers are available at the County Government Center, 70 W. Hedding Street, East Wing, 8th Floor, San Jose, CA 95110 during normal business hours for applicants to apply online.

Completion of the supplemental questions is required. Applications submitted without completion of the supplemental questions will be rejected.

Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.

Distinguishing Characteristics:

Typical Tasks:
  • Performs difficult and complex legal secretarial duties in direct support of County attorneys;
  • May orient and train other Legal Secretaries in specific function or assignment.
  • Prepares legal correspondence, opinions, resolutions, ordinances, leases, contracts, orders, motions, complaints, warrants, subpoenas, commitments, indictment decisions, summons, demurrers, judgments, affidavits, trial briefs, appeals, writs, jury instructions, dismissals, reports and other legal documents in a timely fashion, with minimal direction;
  • Using specific areas of expertise, develops new procedures;
  • Composes routine correspondence from general direction or notes;
  • Abstracts information from files and puts general information into proper legal form;
  • Files, researches and tracks legal papers with proper court;
  • Maintains files of correspondence and legal correspondence;
  • Performs calendaring functions;
  • Reads reports describing legislation affecting legal procedures in the County;
  • Compares references with law library and other sources to check accuracy of citations;
  • Maintains law books;
  • Screens office and telephone callers, referring those who may be better served elsewhere; personally assists callers when possible;
  • Exercises considerable judgment and discretion in dealing with confidential matters;
  • Performs general office and legal clerical functions;
  • May be assigned to assist attorneys to become familiar with office procedures, various court rules and legal forms;
  • May perform payroll activities such as maintaining records of time worked, overtime, leaves and absences;
  • Performs other related duties.

Employment Standards:

Demonstrated education, training, and a period of legal clerical experience to acquire the following knowledge and abilities:

Experience Note: To develop the knowledge and abilities required for this function would normally require a minimum of two (2) years of experience equivalent to the Legal Secretary I level in Santa Clara County and demonstrated proficiency in all aspects of legal secretary work.

Thorough knowledge of:
  • Legal office work, procedures and terminology;
  • General office practices, procedures, and machines;
  • Court filing and calendar procedures;
  • Various court rules and procedures;
  • Standard legal forms, documents and formats;
  • Law library arrangement;
  • Computer applications specific to work;
  • Customer service principles.
Ability to:
  • Prepare legal documents and reports from general instructions using appropriate computer applications;
  • Work under pressure and meet strict deadlines;
  • Transcribe lengthy legal opinions accurately;
  • Abstract pertinent information from files to prepare legal documents;
  • Correct spelling, punctuation, and English grammar;
  • Work independently in the absence of specific instructions;
  • Interpret and apply specific laws and ordinances;
  • Obtain information through interviewing;
  • Deal tactfully with members of the public and other government entities under stressful conditions;
  • Pass a qualifying performance test for typing at a speed of 60 Net WPM;
  • Adapt to technical advances in the legal secretarial field.
Veterans Preference Information
This recruitment has been identified as non-entry level by the Human Resources Director. Any veteran who has submitted a copy of their DD214 form, and received an honorable discharge within the last five years, will be given a preferential credit of five percent (ten percent for those identified as disabled veteran’s), after attaining a passing examination score for a numerically scored examination.

County of Santa Clara - 23 months ago - save job
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