Legal Staff Supervisor
County of Sonoma - Santa Rosa, CA

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The District Attorney's Office is seeking an experienced supervisor to lead their legal support team.
Under direction, the Legal Staff Supervisor plans, organizes, directs, reviews and supervises the daily work of 16 support staff involved in the reception, research, preparation, issuance, and maintenance of legal documents and law enforcement records. The Legal Staff Supervisor exercises considerable discretion and judgment in the resolution of workflow problems and in the formulation of procedures and policies affecting legal support staff operations. Although the primary focus of work is the supervision and coordination of the day-to-day activities of a legal support staff unit, a significant percentage of work time is also spent in performing complex technical legal work and explaining the policies and procedures of the courts and the assigned department to staff, attorneys, and the public. This position may also serve as a liaison to other law enforcement agencies and criminal justice partners, monitor and track vehicle impound reports, and strategize to resolve departmental support staff issues.

This recruitment is being conducted to fill one (1) full-time vacancy in the District Attorney's Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of this list.


Minimum Qualifications:
Education: Any combination of education and training which would provide an opportunity to acquire the knowledge and abilities listed. Normally, some coursework in the areas of paralegal studies, legal secretarial such as legal documents, office practices and procedure, or other law related courses. A certificate of completion of paralegal studies from an accredited program or college is highly desirable for some assignments.
Experience: Any combination of education and work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, three years of work experience in a law office, law enforcement office, or court environment processing legal documents at least one year of which has been in a supervisory or lead worker capacity would provide this opportunity.
Special Skill Requirement: The ability to type at a corrected speed of 45 words per minute may be required for some assignments.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Background Requirements: Applicants for some assignments must successfully complete a thorough background investigation.

Knowledge, Skills, and Abilities:
Thorough Knowledge Of: court related government or department codes, ordinances, laws, regulations, procedures and policy decisions necessary to accomplish objectives of the assigned division; the operations, procedures, timetables and jurisdictions of the court or department of assignment.
Considerable Knowledge Of: the organization, functions, and procedures of the California court system; the principles and practices of effective supervision, training and the basic procedures of sound personnel management; the computer and record systems of the court or the department of assignment; basic arithmetic, English grammar, vocabulary, spelling, punctuation and composition; the technical resource materials and information sources applicable to the area of assignment.
Working Knowledge Of: legal terminology, documents and responsibilities; functions and procedures of the county law offices and other law enforcement agencies as they pertain to the filing and processing of documents, complaints; the issuance and service of warrants and the recording of dispositions.
Ability To: plan and coordinate the work in the assigned unit; communicate in an appropriate manner with supervisors, peers, subordinates, judges, attorneys and the general public; evaluate and assess employee behavior and performance; communicate behavior and performance standards to subordinates; review and analyze problems; choose an effective solution and implement necessary changes to correct the problem; train new employees; understand, explain and apply specific statutes, codes, laws, regulations and procedures; develop, evaluate, research and implement policies and procedures related to the work of the assigned unit; maintain complex legal records, assemble materials and prepare reports; locate, identify and correct technical inaccuracies; establish and maintain cooperative and harmonious relationships with judges, attorneys, litigants, other employees and the general public; use independent initiative and discretion in organizing work and supervising the work of others.

Selection Procedure:
The information contained in the application and responses to the supplemental questions will be evaluated and taken into consideration throughout the employment process. Applicants should list all employers and positions held within the last ten years in the work history section of your application and be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, please list each position separately. Failure to comply with these instructions may impact your competitiveness in this process or may result in disqualification.

For more detailed information about examination steps and the hiring process, you are encouraged to go to and review the Hiring Process Overview.
An Application & Supplemental Questionnaire Appraisal Examination (100%), will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities which relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications will be deemed as having achieved a minimum passing score (70%) on the examination and will be placed on the employment list.


It is the policy of law enforcement/legal offices and departments, in the County of Sonoma, that job candidates complete a thorough background investigation process prior to employment. This policy is imperative in order to keep the department’s employees and the public safe, and to maintain high standards in the law enforcement community. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

The background investigation will include a thorough assessment of a candidate’s personal, employment, educational, criminal, and credit history. The investigation may include, but is not necessarily limited to: use of prescription and/or other drugs, reports from former employers, friends, family members, educational institutions, law enforcement agencies, credit reports, court reports, public records search, and/or other relevant sources. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment.
All candidates will be required to take a pre-employment medical examination and may be required to take a polygraph examination. The pre-employment medical examination will include drug testing as part of the medical examination for all applicants and for all current employees who are offered employment with the Offices/Departments. Additionally, candidates may be required to take a pre-employment psychological and physical abilities examination. The results of these examinations and the background investigation shall be confidential and shall not be available to the candidate for review. Failure to pass the background investigation will eliminate a candidate from the employment process.
Any issues that arise during the investigation process will be assessed and judgment and discretion will be used to determine the employability of the candidate. Where there is evidence of a candidate’s past use of controlled substances, many factors shall be used to determine the employability of the individual such as pattern of use, kind of drug used, circumstances of the start of the drug use, treatment, behavior and attitude since discontinuance, etc. Please note that a history of using controlled substances does not result in automatic disqualification from the selection process. Prior to disqualifying any candidate whose profile falls within the provisions of the policy, the candidate shall be given the opportunity to present any and all evidence of mitigating facts which the candidate feels should be considered by the hiring authority.

Applications are accepted on-line at . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
The County of Sonoma is committed to a policy and actively pursues a program of equal employment and non-discrimination.
HR Analyst: MM
HR Technician: CG

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