Library Assistant 4
Case Western Reserve University - Cleveland, OH

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Working under occasional supervision, the part-time Library Assistant 4 will operate as a specialist to perform moderately complex tasks. The work is subject to review within guidelines. Advanced knowledge of functional area policies and procedures is expected at this level. A Library Assistant 4 may hire, schedule and train staff and temporary employees, may prepare performance evaluations, and may supervise library assistant levels 1 to 3 and student employees. This job is 20 hours a week.


1. Provide preservation support for the assessment and conservation of books and other library materials.

2. Provide public service support at access points in University Archives and KSL Special Collections.

3. Support the Scholarly Resources and Special Collections team.

4. Responsible for records and statistics for a library unit; prepare a variety of statistical reports.

5. Use appropriate technology to accomplish goals and objectives; analyzes moderately complex data in order to compile, prepare and submit necessary data.

6. Provide one-on-one training for faculty, students, and staff.

7. Provide basic reference and directional reference services.

8. Refer subject-specific questions to librarians.

9. Assess collection space requirements, determines shelving adjustments, and oversees any required shifting of collection.

10. Perform difficult specialized duties that require frequent independent application of general library policies and procedures.

11. Provide definitive information about established policies and procedures.

12. Recommend improvements in processes to increase administrative efficiency.


1. Engage regularly in professional development

2. Perform other duties as assigned.


Department: Frequent contact with library staff in all KSL teams

University: Occasional contact with other university departments. Occasional contact with faculty, students, and staff of the university seeking information concerning issues received, location of materials, etc. Occasional contact with faculty, students and staff and/or staff of other libraries on campus primarily in reference to cataloging queries.

External: Frequent contact with vendors in resolving departmental specific issues.

Students: Only incidental and occasional contact with students other than student assistants.


May monitor performance of student employees or assist with training of students.


Experience: 4 years of relevant experience.

Education: High school education.


1. Ability to learn in detail a wide variety of constantly evolving policies concerning information resources at CWRU libraries.

2. Excellent manual dexterity and sustained concentration with a facility for delicate and occasionally repetitive tasks.

3. Ability to handle details and multiple projects in an organized manner.

4. Strong interpersonal skills required to communicate in a culturally diverse environment.

5. Ability to convey policies or technical concepts to laypersons of varying skill levels under academic pressures.

6. Willingness to assume responsibility.

7. Ability to exercise good judgment in situations that warrant individual interpretation of policies and procedures.

8. Ability to prioritize and assign priority tasks, and delegate portions as needed.

9. Ability to effectively collaborate with other staff members to achieve optimum service levels.

10. Ability to supervise students.

11. Ability to be pro-active and creative in promoting change and development.

12. Desire awareness of information tools, changes, and improvements.

13. Prefer ability to work independently balanced with ability to take direction from others.

14. Familiarity with and interest in the fundamentals, techniques, and history of printing, book binding, paper treatment, and/or conservation.

15. Experience handling fragile and rare and/or high value books and other special collections materials.

16. Familiarity with computers (Windows or Mac, including basic software applications such as Word), and, email, internet navigation/search skills.


General office/library environment. This job is 20 hours a week.


Diversity Statement

In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.


Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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