The SMS Specialist is responsible for ensuring that all safety policies, processes, and regulations are respected and complied with in all department activities and areas. This is accomplished through their performance of safety observations and evaluations, audits, and assisting in the investigation of incidents and safety situations as they occur in the Company’s operation.
Develop and implement SMS in accordance with the guidance contained in
Federal Aviation Administration 14 CFR Part 5. This includes creating the
document of the SMS policies and procedures for the applicable department.
Manage the department’s employee safety reporting program to include
review all reports, assigning mitigating actions, tracking mitigating actions,
employee feedback and generating and analyzing monthly reports of incident
data and mitigating actions.
Coordinate monthly department safety meetings to include keeping agendas,
minutes, attendance and all mitigating actions.
Analyze and evaluate department audit, self-audit, IEP and regulated entities
findings, comprehensive fixes and trends, and create a plan of action to
identify and correct safety issues.
Track Safety Recommendations, IEP findings, self-audit and corrective
actions to ensure that follow-up actions have been taken that are effective.
Prepare monthly reports for the department head that detail the scope of each
audit, audit findings, root causes, and corrective actions.
Establish, maintain and coordinate SMS and data with other internal safety
databases to ensure data to analyze and evaluate trends, and create a plan
of action to identify and correct safety issues.
Perform safety analysis and trending of issues based on risk level.
Implement a systematic approach for assessing and documenting the
impact of issues and/or problems. Track actual occurrence against projected
risks and impact.
Assist in event-specific investigations into all safety related aspects of
company operations, including, but not limited to aircraft accidents, incidents
or irregular events , HAZMAT, OSHA, EPA, etc. and others as appropriate.
Sets measurable safety objectives (goals) for the department.
Ensures safety is included in all training requirements.
Assists in the coordination of emergency response responsibilities within the
R isk assesses any new changes or additions to current departmental
operations to determining if any mitigating actions are required.
Safety advocate - Demonstrate an excellent safety behavior and attitude,
follow regulatory practices and rules, recognize and promote hazard reporting
and ensures effective safety reporting.
Leader - Model and promote an organizational culture that fosters safety
practices through effective leadership.
Communicator - Act as an information conduit to bring safety issues to the
attention of management and to deliver safety information to the
organization´s staff, contractors and stakeholders. Provide and articulate
information regarding safety issues within the organization.
Developer - Assist in the continuous improvement of the hazard identification
and safety risk assessment schemes and the organization´s SMS.
Relationship builder - Build and maintain an excellent working relationship
with the organization´s SMS, and all other management and external Safety
and Regulatory Boards and agencies.
Ambassador - Represent the organization on government, international
organization and industry committees.
Analyst – Analyze technical data for trends related to hazards, events and
Process management - Effectively utilize applicable processes and
procedures to fulfill roles and responsibilities. Investigate opportunities to
increase the efficiency of processes. Measure the effectiveness and seeks to
continually improve the quality of processes.
Other duties as assigned
The SMS Coordinator will have direct reporting responsibility to the functional department VP and to the Director of Safety. They will also be interacting with Senior Management, Fleet Managers, Department Directors, Instructors, and FAA Representatives.
REQUIREMENTS & QUALIFICATIONS:
- Proven exposure to Safety & QA.
- Experience developing, coordinating, and conducting training, safety
inspections and investigations.
- Ability to prepare clear and concise written procedures, reports, and
- Root Cause and Corrective Action experience.
- General management. Budgeting, HR and Project Management.
- Strong Computer Literacy and Proficiency in Microsoft Word, Excel, Power
Point, Adobe and Outlook, and QA applications. SMS Applications will be an
- Basic understanding of IOSA
- Strong communication and presentation skills, verbal and written.
- Diverse knowledge of inspection and control methods, techniques and
- Strong problem solving and time management skills.
- Establishing and maintaining a reporting system to collect safety related
- Conducting hazard identification and risk management analyses.
- Ability to be flexible and be a team player with a focus on continuous
improvement process and development.
- Broad operational knowledge and experience in the functions of the
organization (e.g. training management, aircraft operations, air traffic
management, dispatch operations, and maintenance organization
- Sound knowledge of safety management principles and practices.
- Good written and verbal communication skills.
- Well-developed interpersonal skills.
- Ability to relate to all levels, both inside and outside the organization.
- Organizational ability.
- A bility to work unsupervised.
- Must pass a background check and a pre-employment drug test.
- Must have authorization to work in the U.S. as defined in the Immigrations Act
Bachelor´s degree, safety and/or quality assurance experience, or equivalent combination of education and experience. SMS Course or equivalent qualification.
Experience in Aviation Environment and working with SMS systems is an asset; experience with SMS systems, reporting, training and monitoring; experience with developing Safety Goals and metrics from the stated Safety objectives.
Must have thorough knowledge of FARs and OSHA standards including: compliance, laws, regulations, record keeping, loss control techniques, training, and establishing policies.
Office environment; line operations; Up to 50% travel required
Must be able to work in a high-pressure environment; must have sufficient vision and ability to safely perform the essential functions of the position; ability to wear personal protective equipment (PPE), high visibility clothing, ear protection, safety glasses when required.
REASONABLE ACCOMMODATION STATEMENT:
Allegiant Travel Company commits to making a reasonable accommodation to the known physical and mental limitations of qualified individuals with disabilities and qualified veterans, unless such accommodation would impose an undue hardship on the conduct of its business. In determining the extent of its obligation, Allegiant Travel Company will consider business necessity and financial costs and expenses, among other factors.