Mail Center Specialist
United States Olympic Committee - Colorado Springs, CO

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Summary

Processes and distributes all receivables and distributing to recipients’ locations in an accurate and timely manner. Processes all incoming, outgoing, domestic and international mail including: delivery and pick-up of mail items on scheduled and non-scheduled runs.

Duties & Responsibilities

Assist in the shipping and receiving of goods to/from the U.S. Olympic Sport House. Deliver the goods to the appropriate office as appropriate.

As needed, electronically scan in all accountable letters and packages delivered to the U.S. Olympic Sport House and receive them into the USOC computerized accounting system.

Process all outgoing domestic and international letters and/or parcels via a carrier other than USPS. This includes but is not limited to determining the most cost effective service, weighing, insuring and affixing computer-generated shipping labels using a computerized shipping system.

Distribute all incoming receivable goods after preparing the appropriate delivery documentation. Properly pack all outgoing shipments, prepare necessary shipping documents and ship to designated consignee.

Accurately input complete and timely receipts of goods entries in the financial application system.

Assist USOC and NGB staff and athletes with personal mailing needs. Advise customers of current domestic and international mail regulations. Provide courteous and effective customer service to all clients.

Prepare and file all necessary damaged or lost claims paperwork for all customers using USOC Central Shipping & Receiving services. Process refund checks through the USOC accounting system.

Organize and maintain the USOC Central Shipping & Receiving warehouse according to established warehousing systems.

Physically unload shipments and transfer USOC supplies to and from assigned storage areas.

Perform some and/or all of the following duties related to shipping/receiving: a) verify type of freight bills; b) verify freight costs and discounts; c) prepare bill of lading; d) track all undelivered shipments from the USOC Complex.

As directed by the team leader, obtain quotes from shippers in order to obtain quality carriers, on-time delivery & best possible rates for the USOC & NGBs.

Package each mailing according to U.S. Postal Service regulations and complete all appropriate USPS forms.

Collect, receive, sort and distribute U.S. mail as scheduled by the Team Leader.

Process all outgoing U.S. and international mail including weighing, determining and affixing postage using an electronic mailing system. Return all incomplete and/or incorrect addressed communication to sender.

Prepare work areas and equipment for daily operations. Including but not limited to cleaning equipment and work areas, starting and testing equipment.

Deliver copier and fax supplies as requested.

Minimum Qualifications Required

Education:
High school graduate or equivalent

Licensure & Certification:
Certified experience with forklift and pallet jack

Valid Colorado driver’s license

Experience:
2-3 years of experience in shipping, receiving, warehousing, and/or inventory control

1-2 years of experience with a computerized accounting system

Skills:
Ability to lift 70 pounds

Tools, Equipment, & Conditions

This is a physical, fast-paced position that involves continual lifting, lowering, and sliding of packages that may weigh up to 90 lbs.

Standard office equipment

Mini-van

Forklift

Personal computer

Printer

Electronic mail meters

Pallet jack

2-wheel and 4-wheel dollies

Warehousing area

Prolonged standing, walking

Exposure to all types of weather conditions

Lift/move boxes/material up to 70 pounds

Maintain forklift certification

Exposure to noise of simultaneous operation of mail meter, printers, copiers.

Work Location

Colorado Springs Downtown Headquarters and US Olympic Sport House

Required Skills

Required Experience

United States Olympic Committee - 19 months ago - save job - block
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