Mail Clerk
Department Of Agriculture 498 reviews - Beltsville, MD

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USDA provides leadership on food, agriculture, natural resources and related issues based on sound public policy, the best available science and efficient management. Our goal is to be recognized as a dynamic organization that is able to efficiently provide the integrated program delivery needed to lead a rapidly evolving food and agriculture system. We invite you to join us in meeting our goal, contributing to the future of our organization and advancing the best food and agriculture system in the world.

CONCURRENT ANNOUNCEMENT: This vacancy is also being announced as vacancy announcement number DA-98-2013-0012. Please review that announcement if you wish to be considered under merit promotion procedures. Note: Applicants must apply separately for each announcement in order to be considered under both procedures. Note: Applicants must apply separately for each announcement in order to be considered under both procedures.

This mission of the Office of Operations is to provide overall general direction, leadership, and coordination of procurement, mail and real property activities, and to provide consolidated administrative functions and services within the Department. The Mail and Reproduction Management (MRMD) is responsible for managing and directing a staff that analyzes, develops evaluates, and promotes improvements in policies, plans, methods, procedures and systems of the USDA Mail Management and Copier Management programs. MRMD has responsibility for directing centralized printing and copier/duplication systems; a centralized mail distribution system; automated systems providing text editing and mailing list services; divisional ADP support, and a staff support system in the areas of divisional financial management, program analysis and administration.


Must be a U.S. citizen.

Must obtain and maintain a clearance.

Relocation expenses will not be paid.

Assists in the management of the unit mail management system by ensuring that incoming public inquiries and staff mail is properly opened, logged, date stamped, and sorted into established categories for distribution to appropriate units and staff.

Maintains listings of current assignment for persons along the designated route and those along other routes as assigned, based on information received from memos; and leads mail clerks concerning ongoing office moves, misdirected mail, and new employees along the route; and periodically visits offices to update room assignments. Provides procedural advice and assists lower-graded mail clerks.

Sorts mail for distribution that is addressed in a variety of ways, requiring association of names, room numbers, and organizational abbreviations association of incomplete designations with established breakdowns; and identifies and routes mail. Establishes additional and eliminates unnecessary mail stops in order to meet the needs of the organization and to facilitate mail processing. Sets up, adjusts, and monitors the operation of computerized mail processing equipment

Specialized Experience: Qualifying experience for the GS-5 includes one year of specialized experience comparable to GS-4 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience sorting and distributing mail for clients and employees and preparing files for retention and disposition.

You must meet all time-in-grade and qualification requirements outlined on this vacancy announcement by the closing date. Employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance.

GS-05 level: 4 years above high school education can be substituted for the specialized experience requirement at this grade level.

NOTE: If you are qualifying based on your education, you MUST submit a copy of your college transcript OR a list of college courses with credit hours, dates completed, and grades received to verify education. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by the selected applicant will be verified before an appointment is made to this position. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Please visit OPM's website at for additional information on this topic.

RESUME - showing relevant experience.


All qualification requirements must be met by the closing date of this announcement.

Employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance.

Applicants will be evaluated on their demonstration of the possession of the following competencies as described in the online assessment questions. You do not need to respond separately to these competencies. Your answers to the online questions will serve as responses to the competencies. Applicant’s answers will be validated against information provided in their resumes.

Knowledge of complex and sensitive file classification systems sufficient to file materials.

Ability to track listings of current assignments and monitor office moves, misdirected mail, and new employees in order to develop special reports.

Ability to provide procedural advice and assistance to lower-graded mail clerks.

Ability to analyze and route incoming mail materials with close and overlapping missions and functions.

If you meet the eligibility and qualification requirements for this position, you will be rated on your possession of the competencies listed above. Based on the extent and quality of your experience and training in relation to these competencies, you will be placed into one of the following three categories: Best Qualified applicants with a background that demonstrates a superior level of possession of all competencies. Well Qualified applicants with a background that demonstrates a satisfactory level of possession of the competencies. Qualified applicants possessing the specialized described above.

To preview questions please click here .

Eligibility for employee benefits depends on your type of appointment and your tour of duty (work schedule). Generally, you must be hired on a permanent basis and have a regular full or part- time work schedule. Some of the benefits for which you may be entitled are: Federal Employees Health Benefits Program (FEHB) Participate in a one of the nation's best health insurance program. With nearly 180 health plans to choose from, employees can select a plan that best fit their health care needs, with the Government contributing a substantial amount to your premiums. Visit: FEHB Federal Employees Group Life Insurance (FEGLI) The largest group life insurance program in the world, covering over 4 million Federal employees and retirees, as well as many of their family members. FEGLI offers many policy options. Visit: FEGLI Federal Employees Dental and Vision Insurance Program (FEDVIP) Eligible Federal employees and eligible family members can enroll in the supplemental dental and vision insurance plans. The program currently consists of 7 dental plans and 6 vision plans employees can choose from. Visit: FEDVIP Flexible Spending Accounts For Federal Employees (FSAFEDS) FSAFEDS is a pre-tax benefit program that allows employees to pay for eligible expenses while reducing their out-of-pocket cost. The program offers 3 different flexible spending accounts: health care flexible, limited expense health care flexible, and dependent care. Visit: FSAFEDS Federal Long Term Care Insurance Program (FLTCIP) FLTCIP provides long term care insurance to help pay for costs of care when you need help with activities you perform every day. Visit: FLTCIP Federal Employees Retirement System (FERS) All new permanent Federal employees receive automatic coverage under the retirement system. FERS is a three tier retirement program offering employees financial stability in the later years. Visit: FERS Employees under The Civil Service Retirement Act (CSRS), which became effective on August 1, 1920, and was replaced by the Federal Employees Retirement System (FERS) for Federal employees who first entered covered service on and after January 1, 1987. Visit: CSRS Additional Retirement information can be obtained by visiting: RETIREMENT Thrift Savings Plan (TSP) Considered as the Federal Government's "401K program", TSP is a retirement savings and investment program where employees contribute to their individual plan. By contributing, employees receive savings and tax benefits. Visit: TSP Leave and Holidays Federal employees are entitled to at 13 days of sick leave a year; and based on years of employment service employees can earn up to 26 days of annual leave. Visit: SICK LEAVE and/or ANNUAL LEAVE There are ten (10) paid Federal holidays: New Year's Day; Martin Luther King, Jr. Day; Presidents Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran's Day; Thanksgiving Day; and Christmas Day. You must be in a pay status either the day before or after the holiday in order to be paid. For more information on other employee benefits the Federal Government has to offer please visit EMPLOYEE BENEFITS

The U.S. Department of Agriculture is an agency committed to the needs of its employees' personal and professional lives. We offer a myriad of work/life balance programs: Flexible/Alternative Work Schedules-Balance both your professional and personal lives by participating in a work schedule outside of the standard 8 hour schedule. USDA's telecommuting program, where employees can work at a designated work sites or from their home. Transit Subsidy Program: monthly transit subsidy program offered to all agency employees who utilize public transportation. The Department of Agriculture's Employee Assistance Program (EAP) assists employees and their families with issues affecting work or home. EEO Policy Statement: Reasonable Accommodation Policy Statement: Veterans Information: Legal and Regulatory Guidance:

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