Manager, Legal and Contract Administration
Sargento Foods - Plymouth, WI

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For the fourth year in a row, as part of an independent survey, Sargento was voted as one of the top places to work in Southeastern Wisconsin. In fact, Sargento has been recognized among the top places to work across the nation! That's because, we hire good people and treat them like family.

And at Sargento you'll be in a highly visible position in a company big enough to be a national brand leader but small enough for you to feel at home and let you make an impact.

Our rewards include a competitive compensation, bonus and benefits package and generous 401(k) and profit sharing benefits. Sargento offers its employees work-life balance and a unique, values-based culture that makes us recognized as an area employer of choice.

SUMMARY :

Under the supervision of the Senior Vice President & General Counsel, oversees and contributes to developing, drafting, revising, negotiating and administering contracts while monitoring compliance with government regulations and other commercial contract terms. With the strategic guidance of the Senior Vice President & General Counsel manages the contracting process and workflow, including the coordination with all involved functions, giving a particular eye to legal and regulatory matters. Communicate with both internal business partners and external contacts regarding contract terms, related status and other associated legal matters. Advances the legal strategies developed in support of Sargento's position, performing complex analyses as needed. Is an essential and key hub within the legal function with high visibility to all facets of the organization. Maintain, optimize and develop when necessary the processes and databases utilized to route, track and file contracts and other pertinent legal documents. Will be heavily involved with all aspects of the legal department and its operations throughout the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with the gathering of information to develop and establish internal policies and procedures to handle the identification, dissemination, review and approval of all pertinent legal documents.

Use Microsoft Suite and Adobe Acrobat extensively to, under the oversight of the General Counsel, draft and negotiate a variety of contracts and other legal documents as requested.

Manages the contracting process and workflow, coordinating input from other key stakeholders throughout the organization. Assists in identification, development and implementation of new contract policies and processes

Responsible for being the initial contact with customers, vendors, suppliers, and others for contractual matters and other related legal documents. Communicate effectively and professionally with all levels of staff and management and facilitate the resolution of their contract related concerns. Understand and anticipate departmental needs and corporate matters; delivers high quality service and results. Communicates with internal business partners seeking clarification of and/or decisions on business terms in contracts, secure required signatures and ensure timely follow up on pertinent legal matters.

Maintains accuracy of contract files, designated databases, and contract storage or management systems. Is a champion and expert of internal company document retention software packages, capable of preparing training and support to users as necessary.

Provides authoritative guidance to internal business teams on corporate goals and objectives relating to contracting activity.

Manages the process for front-end contract requirements including assistance with RFP's, questionnaire's, and other contractual support documentation as necessary - coordinating on the same with other key positions throughout the organization.

Remains current on all policies, procedures, and practices of Sargento Foods Inc. as they relate to the area(s) supported by the corporate legal department. Assists the General Counsel in maintaining and coordinating the same policies in a specified policy manual.

Acts as law librarian, keeping and monitoring legal volumes and ensuring legal volumes are up-to-date. Files correspondence and legal documents in appropriate folder/filing system. Ensures proper indexing and filing of original legal documents and related correspondence.

Performs other duties, as assigned

Sargento Foods Inc. is an Equal Opportunity Employer

Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required. To perform the job successfully, an individual will demonstrate proficiency in the following key areas. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Substantial experience actually working with contractual language, including the drafting, revising, and analysis of the same.

Excellent Microsoft Office and Adobe Acrobat software skills with an emphasis on word processing and document reviewing functions.

Excellent written, verbal and interpersonal communication skills.

Ability to utilize proprietary internet based reporting, document retention and database functions.

Excellent time management and general organizational skills.

Experience working with multiple projects with often rushed and short timelines.

Strong attention to detail, ability to work well under pressure.

Ability to work in an unsupervised environment.

Highly motivated self-starter, Ability to work additional hours as needed; sometimes on short notice.

Education and/or Experience:

Bachelor's degree (B. A.) from four-year college or university required.

Minimum of one to two years experience working in a corporate legal department, as a contract administrator, paralegal, or similar function plus five to eight years overall postgraduate work experience with a corporation or law firm is required.

Certificates, Licenses, Registrations:

Valid Driver's License Required.

Computer Skills:

To perform this job successfully, an individual will have knowledge of internet based legal software solutions; spreadsheets, word processing, presentation software, Adobe Acrobat and pertinent document retention and database software.

Oral Presentation and Written Communication:

A well-developed skill set allowing for direct revisions and drafting of contractual documents with minimal supervision. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. A well-developed skill set allowing for direct revisions and drafting of contractual documents with minimal supervision.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; interpret and summarize written information. Ability to write reports, business correspondence, and procedure manuals.

Excellent verbal, written, and interpersonal skills and ability to work with all levels of staff and management. Excellent communication skills with remote team members and customers. Highly developed and strong interpersonal skills are essential.

Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies and to communicate implementation procedures to others.

Dependability and Initiative:

Demonstrates attention to detail, accuracy and thoroughness. Looks to improve and promote quality. Follows instructions, responds to management direction; commits to long hours of work when necessary to reach goals. Takes independent actions and calculated risks, and asks for and offers help when needed. Is consistently at work and on time.

Demonstrates a committed work ethic and is comfortable working in a flexible and matrixed environment.

Ability to balance team and individual responsibilities, contributes to building a positive team spirit.

Maintains professionalism at all times by accepting responsibility for own actions and follows through on commitments.

Maintains complete confidentiality as required.

Managing time, tasks and interruptions given a broad range of key responsibilities within the organization. Excellent at multitasking and prioritization. Willing to deal with constant interruptions for numerous requests for information, documents and bid assistance with strict and immediate deadlines.

Ability to work well under pressure, take initiative, be self-directed, results oriented and with a dedicated work ethic.

Reasoning Ability:

Must possess the ability to develop solutions to complex problems, relying on business and contracting knowledge. Ability to synthesize complex or diverse information; collect data and research solutions. Ability to problem solve by identifying and resolving matters in a timely manner. Gathers and analyzes information skillfully.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Physical Demands and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel. The employee may occasionally lift and/or move up to 5 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The noise level in the work environment is usually quiet.

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