Managing Clerk
Harris Beach PLLC - New York, NY

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Job Type:

New York City

The managing clerk advises litigation attorneys on federal and state procedural issues and manages various calendars for the NYC office. The managing clerk reviews all court filings and litigation documents; calculates procedural deadlines and enters dates in MA3000, the firm wide calendaring system; and acts as a primary resource for questions regarding court procedure. This position requires a high level of motivation, flexibility and initiative. The successful candidate must exhibit a positive attitude and a willingness to help.

Responsibilities :
  • Daily coordination with lawyer services to obtain copies of court documents, provide service of process and filing of documents
  • Review court notifications, correspondence and NY Law Journal and extract relevant dates to be calculated, updated and entered into MA3000
  • Answer questions from attorneys regarding court calendaring, civil procedure and individual judge’s rules in state and federal cases
  • Travel to court to file documents and attend hearings
  • Monitor, analyze and document changes in court rules
  • Accurately and in a timely manner serves and files all court related documents, whether manual or electronic with various state and federal courts
  • Prepare calendar reports and provide daily reminders to notify attorneys of upcoming deadlines
  • Insure pleadings and court filings are in proper form and in compliance with court rules and protocols including applicable fees
  • Record all litigation documents in MA3000 and calculate procedural due dates
  • Responsible for knowledge of e-filing protocols for state and federal and maintenance of passwords
  • Confirm court appearances and depositions
  • Monitor case progress in assigned courts, obtain decisions, orders and other relevant documents; communicate case status to responsible attorney
  • Interact with all levels of court personnel
  • 3-5 years of experience within a law firm in the Managing Attorney/Clerk's office required
  • Bachelor’s degree preferred
  • Proficiency in Microsoft Office applications
  • Experience utilizing MA3000 or similar calendaring tools
  • Must exhibit well-developed interpersonal and client relation skills
  • Exceptional verbal and written communication skills
  • Excellent organizational and planning skills
  • Must exhibit initiative and problem solving skills
  • Strong attention to detail and accuracy
  • Must be able to effectively multi-task, meet deadlines and excel in a team atmosphere
  • Knowledge of federal and state court rules
  • Knowledge of various court websites, docket searching and document retrieval databases required i.e. PACER, E-Track, NYCAL, Courtlink and Lexis/Nexis, etc
  • Licensed Notary Public helpful
  • Military experience a plus
Harris Beach PLLC is an Equal Opportunity Employer

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