Marketing Communication Assistant
Dean Health - Madison, WI

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If you believe every job can impact the customer, let’s talk. When you choose a career at Dean Health Plan, the relationships you build with our members, agents, employer groups, health care providers and even your fellow employees will establish the foundation for your professional growth and Dean Health Plan’s continued success. Embracing values, such as teamwork honesty, trust, excellence and results will help you fulfill the promise made by all Dean Health Plan employees: Make the customer your number-one priority. It’s this commitment that has allowed Dean Health Plan to set the standard for the health care industry and its employees for more than 25 years. If this sounds like the kind of company you want to work for, read on!

Position Summary:
The Marketing Communications Assistant provides administrative support to the staff of the Marketing Communication Department in the development and delivery of marketing materials. Uses technology to conduct general research, clerical, and project based work.

Essential Job Duties:
Work with Marketing Communications Fulfillment Associate to ensure smooth operation of fulfillment room, to include adjusting policies and procedures, identifying and coordinating seasonal staff, and adjusting sales and retention requests as needed.

Data Entry for Medicare product and prospects.

Provide administrative and personal support to director and managers, to include scheduling meetings, preparing agendas, and scheduling appointments.

Create and maintain Excel spreadsheets for internal department use in inventory, budget tracking, etc.

Conduct literature fulfillment activities, including packet building, inventory control, and fulfillment room coordination.

Coordinate support services of our print vendor, which includes obtaining quotes, PO’s, and inventory management.

Maintain hard copy and electronic filing systems for advertising files, including correspondences, press releases, and advertising.

Maintain the competitor files for the division.

Coordinate movement of materials between locations, as necessary

Suggest ideas and implement changes to improve the distribution of brochures and promotional materials.

Assist with trade show and event planning.

Assist in preparation of estimates for production-related activities.

Provide backup assistance to the Sales Support Specialist and the Administrative Assistant, with shared responsibility for phone coverage and filing for the division.

Conduct projects and participate in team activities to identify problems and improve work processes and systems.

Order and inventory maintenance of marketing promotional inventory.

Perform other special assignments, as requested.


Associate’s degree in business or a related field, or equivalent work experience.

Proficient in Microsoft Office applications.

Strong verbal and written communication skills.

Ability to handle multiple tasks simultaneously, meet time sensitive deadlines, and organize workload with general supervision.

High level attention to detail and customer service, with the ability to meet the needs of different audiences and customers.

Bachelor’s degree in business or a related field.

Experience with Adobe Creative Suite and Photoshop software.

Technical knowledge of printing and production processes and/or digital projects.

Essential Physical Functions:
Ability to lift small boxes.

Rewards and Benefits

At Dean Health Plan, our rewards go beyond just your paycheck. Our competitive benefits package also includes programs and services that help make your life and work more enjoyable and rewarding.

Comprehensive health insurance plan that includes coverage for domestic partners, 401(k) account, Safe Harbor and profit sharing programs

Tuition Reimbursement

Leadership Development Training

Business Casual work environment

Corporate Health and Wellness program that supports and rewards healthy lifestyle choices, including healthy food options, onsite shower and changing rooms, company-wide wellness challenges and much more!”

Employee social events; casual days, cook outs, etc.

Required Skills

Required Experience

About this company
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In Wisconsin, health care could be spelled D-E-A-N. As one of the largest integrated health care delivery systems in the country, Dean...