Materials Assistant
Museum of Science and Industry - Chicago, IL

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The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and medicine.

The Materials Assistant for Teaching and Learning will manage the ordering, delivery, storage and assembly of educational materials for both Museum-based programs and school-based classroom kits for the Teaching and Learning and Community Initiatives Departments, a component of MSI’s Center for the Advancement of Science Education (CASE).

• Work with program staff to select materials and supplies; order all requested items.
• Manage material storage areas, including unpacking and inventorying shipments, organizing supplies, preparing for upcoming programs, etc.
• Assemble classroom kits for teacher programs.
• Create and manage a system for tracking supply usage and facilitating ordering.
• Coordinate assistance in kit assembly and supply maintenance through the Volunteer Office.
• Coordinate with program staff during planning to ensure all materials will be available as needed for program dates.
• Ability to divide time effectively; prioritize tasks between different teams working on tight schedules and varied projects.
• Work closely with Finance Department on purchasing and invoice tracking.
• Work closely with Receiving Dock and Facilities teams to receive and move materials to storage and/or programming spaces.
• Assist program staff with setting up for scheduled programs, including room arrangement, materials set up, and technology.
• Keep track of expenditures for each budget line/program
• Inquire about availability of discounts and/or deals with vendors
• Be present during programs to assist as needed.
• Maintain departmental responsibilities (meetings, email, phone, etc.).
• Assist with other CASE programs and collaborations as assigned.

Mandatory Job Qualifications • Associate’s degree or equivalent experience in science, education or related discipline.
• Experience with materials ordering and tracking required
• Excellent verbal and written communication skills.
• Ability to effectively multitask in a fast paced environment.
• Excellent management, planning and organizational skills.
• Ability to work independently, as well as within a team.
• Must be creative and dynamic; exhibit enthusiasm, initiative, flexibility, and openness to new ideas
• An interest in museum education and programming a plus
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Publisher) required.

NPO.net - 13 months ago - save job - block
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