- Responsible for coordinating and ordering all materials and products management functions for assigned Surgical Services departments, i.e., Day Surgery, Endoscopy, Main OR, Cardiac Surgery, Anesthesia, PACU, Surgery Care Center, and Central Sterile Processing (supplies, instruments, equipment). Assists managers and department heads with capital equipment budget preparation, monitoring, ordering, reporting and inventorying. Monitors and reports data and seeks to improve inventory and products services provided in these areas. Assists in evaluating new products and equipment; communicates with vendor/sales representatives; collaborates with management and department head personnel in area. Creates and maintains materials in Surgical Information System including Charge Description Masters and collection of other information from SmartStream. Embraces shared governance nursing organizational principles by being aware of nursing council activities so that outcome, goals and objectives of nursing are achieved. Actively participates in Scheduling Administration, PBX and communicating all pertinent information to those with a right to know. Coordinates activities related to surgical information systems, collaborating appropriately with others both internal and external departments. Assists in orientation and training new Supply Techs and Schedulers and otherwise provides expert assistance in implementing and using surgical scheduling and charging systems. The Materials Coordinator performs duties related to supporting patients of all ages: neonate, infant, child, adolescent, adult and geriatric.
- Associate's degree in Business required or an equivalent combination of experience or training in similar specialty area (e.g., OR) as scheduler, surgical technician, etc. A minimum of eight years experience in surgical or clinical setting may be substituted for a formal degree. Bachelor's degree in Business preferred.
- Completion of CPR for Family and Friends course preferred. Must obtain CPR for Family and Friends requirements during orientation and maintain.
- A minimum of four years in similar specialty area (e.g., OR) as scheduler, surgical technician, etc. Knowledge includes surgical equipment, instrumentation and supplies; ability to prioritize and organize work; make decisions and exercise judgement in responsibilities related to job; and ability to effectively communicate.
- Knowledge, skills, abilities:
- Strong knowledge of surgical equipment, instrumentation and supplies.
- Demonstrated knowledge of computer systems in order to monitor processes for inventory, accounts payable, report production, requisition/issuing functions, etc.
- Advanced level of analytical ability required in order to monitor and document the purchasing processes, statistical data, and implement/update systems in orderly, logical manner, etc.
- Demonstrated advanced interpersonal skills required.
- Significant mental/visual abilities required in order to ensure accuracy of orders, reports, and statistical data.
- Basic understanding of principles of materials and inventory management, and capital equipment planning and purchasing.
- Ability to prioritize and organize work, make decisions and exercise judgement in responsibilities related to job.
- Ability to type and/or word process, and use and develop spreadsheets.
- Communication and interpersonal skills in order to communicate orally and in writing, and establish effective working relationships. Moderate working knowledge of medical terminology.
- High degree of initiative and independent judgement to seek solutions, offer assistance, identify alternatives, problem solve, etc. Tolerant and adaptable to change that may directly or indirectly affect the nature of work, job content or that of others in area.
- Demonstrated flexibility to meet daily responsibilities as well as special projects needing immediate attention.
- Sufficient physical ability is needed to operate office machines such as computers, copy machines, and fax machines; to bend or stoop while filing, and occasionally to lift supplies, equipment, etc. Sufficient mental acuity is needed to complete tasks accurately and efficiently, to meet deadlines and to work and function effectively in a stressful environment. Sufficient visual ability is needed for tedious proofing of documents and reports and for using a personal computer.