Medical Records Assistant
St. David's Center for Child & Family Development - Minnetonka, MN

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Position Summary:
St. David’s Center is currently hiring a Medical Records Assistant to join our Administration and Health Information Management (AHIM) team. The Medical Records Assistant serves a key role in medical records assistance and data entry support for the organization.

The primary responsibilities of the position include:
  • Assisting in the set up of Electronic Medical Records (EMR) and Practice Management (PM) systems for all of the organization’s program areas, including data entry and reporting.
  • Partnering with the Medical Records & Compliance Analyst to ensure clear communication regarding process updates, policy requirements, chart audit results, and program/client requests.
  • Conducting monthly file audits for outlined programs to ensure that the medical record content adheres to established standards.
  • Assisting the Finance and Human Resources departments with filing needs, as requested.
  • Providing direct assistance to the Compliance & IT Strategist on all necessary aspects of the EMR implementation, including training and troubleshooting.
  • Collaborating with program leaders for continuous communication and process improvement efforts related to the EMR & PM systems.
  • Assisting with the development of agency-wide policies and procedures for discharging, closing, and archiving medical records.
  • Completing any other duties as assigned by the AHIM Director.
This position is temporary and is expected to remain in effect until at least the fall of 2015. Permanent status may be evaluated at that time.

Schedule: M-F; 40 hours per week

Education : A Bachelor’s degree in business administration, social services, or a closely related field is preferred. An Associate’s degree in medical records management, database management, or a closely related field with 1-2 years of relevant experience will also be considered.

Experience : A minimum of one year of experience working with computers and work flow process management is required.

Knowledge: Qualified candidates must be extremely detail-oriented and computer- and systems-knowledgeable. Knowledge of health insurance, database reporting using relational databases, SQL, and St. David’s Center services is preferred.

Skills: Qualified candidates will possess all of the following skills/abilities: extremely detail-oriented; works well with/for others; ability to stay organized and on task under deadline; ownership and initiative over work; strong problem solver; ability to explain complex material in easy-to-understand terms to a wide range of audiences.

Other: Filing of paper records is an essential function of this role. As such, qualified candidates must be able to lift, bend and stand for reasonable periods of time.

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