Medicare Billing Coordinator
WILLCARE - Buffalo, NY

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Billing Coordinator

Billing Coordinator

WILLCARE, a successful regional leader in the home health care industry, currently has a job opening for an Billing Coordinator for our Corporate Office in Buffalo NY. In business for over 25 years, WILLCARE operates Certified/Medicare, Long Term Care, Licensed/Private Duty, as well as non-medical services and supplemental staffing agencies. We provide qualified skilled and non-skilled services focusing on preventative, rehabilitative and therapeutic care to our clients in all applicable settings. We have branch offices in Western NY, Hudson Valley NY, Connecticut, and Ohio.

Job Title: Billing Coordinator

Job Department: Billing Department


Responsible for all aspects of patient / client billing and collections for designated branch(es) including, but not limited to, performing the billing function, ensuring timely payment, collections and follow-up.


Accountable for the branch(es) accounts receivable balance, inclusive of billing and collections.

Perform billing function for all patients and clients.

Generate invoices and process medical billing claims for Medicare, Medicaid, 3rd Party Insurance Payers and / or Private Payers accurately and timely.

Interact with payer sources including Medicare, Medicaid, 3rd Party Insurance Payers and / or Private Payers to ensure timeliness of submissions, authorizations and payments; follow-up as necessary.

Ensure proper controls are adhered to for accuracy and timeliness of billing.

Maintain accurate patient billing files.

Manage the follow up of all invoices and claim submissions. Perform collections function pro-actively to ensure timely payment.

Investigate and bring all claim denials within specified timeframe to resolution. Timeframe may vary depending on payer.

Post payments accurately and within 5 days of deposit receipt.

Close out all month-end deposits and accounts receivable requirements within 5 business days of each fiscal month ending date.

Generate a monthly aging report within 2 days of month-end close; monitor AR weekly.

Maintain all accounts receivable over 90 days to 10% or below.


High School Diploma / GED; two years related experience and / or training; or equivalent combination of education and experience.

Ability to perform data entry.

Detail oriented.

Ability to perform basic mathematical functions.


About this company
42 reviews
WILLCARE is a family-owned, independent, proprietary, regional leader in the home health care field. And we've been doing a pretty good job...