Meeting Coordinator
APN Consulting - Princeton, NJ

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Direct Client Req
Contract-11 month
Location-GlenMills,Hermitage, Miami, Atlanta,Dallas,Chicago
Field Operations Meetings & Events
Career Level Job Description

Meeting Planner

This position is responsible for the planning and execution of a variety of global meetings. These meetings require advanced meeting planning expertise and demand a significant amount of interaction and communication with internal stakeholders.

Specific responsibilities include:
  • Review and audit of BEOs
  • Enter data into the Meeting Management System
  • Maintain department resources including eRoom, Client Office Database, restaurant lists
  • Archive files and data in eRooms and Meeting Management System (MMS)
  • Monitor Meeting & Events mailbox
  • Create diagrams using Meeting Matrix System
  • Conduct restaurant research
  • Provide back-up support to planners on vacation
  • Produce tent cards, name cards, signage, etc.
  • Determine meeting space in MF offices for global use
  • Summarize sourcing responses from vendors
  • Maintain eRoom for Meeting and Events
    Meeting Planning and Execution
    • May assist with planning of meetings in local offices
    • Assist planners in the capacity of a second planner for on-site meeting support for large meetings
    • Travel may be required
  • Deliver exceptional client service
  • Understand and manage client service sensitivities